Project Secretary

3 weeks ago


Singapore Peak Ocean Pte. Ltd. Full time

Purpose:

To provide secretarial and administrative support to the project manager and his team so as to facilitate the project's smooth execution throughout its lifecycle.

Responsibilities:

  • Provides daily secretarial and administrative support to project manager.
  • Coordinates and provides logistic support for project meetings, record minutes of meeting and follow-up outstanding items with relevant parties.
  • Coordinates mobilization/demobilization of project personnel with HR Department and their visa/ticketing/accommodation arrangement with travel admin team.
  • Compiles and provides updated key project information (e.g. project org chart, personnel movement, etc.) to relevant stakeholders for reporting/processing purposes.
  • Maintains files and documentation thoroughly and accurately, in accordance with company policy and procedures.
  • Recommends improvement to related policy & procedure and supports its implementation to enhance company's operational efficiency.
  • Other duties which may be assigned from time to time
  • Functionally reports to the Administrative Manager on matters relating to admin's procedures & policies but seldom takes instructions from this person.
  • Operationally and substantively reports to Project Manager for daily work.
  • Has no supervisory responsibility but may be required to guide junior staff

Requirements:

  • Diploma in a technical subject.
  • Good use of Word and Excel.
  • Min 3 years of relevant experience preferable in the maritime sector.
  • Able to write and prepare Progress Reports, Project Status Dashboards, Schedule, Budget.

R1552011

Peak Ocean EA License No. 18C9336


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