Administration & Human Resource Executive

3 weeks ago


Singapore Urban Facility Services Pte. Ltd. Full time

The prime function of this role is to ensure , oversee and manage the company's various functions as well as assist in overall business development.

You will be responsible for providing secretarial and administrative support to the executive in a professional and timely manner. You will work one-to-one with your immediate supervisor on a wide variety of matters.

You must be flexible to meet the demands of the growing organisation and hone your organisational and time management skills.

Scope of Work

General

  • Handle all requests, enquiries through phone or email quickly and professionally
  • Liaise with the various team members to handle such enquiries
  • Monitor office supply levels and order when appropriate
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Delegate tasks as appropriate to other team members
  • Prepare reports by collecting, analysing, and summarising information

Human Resource

  • Liaise with various sources such as agencies for sourcing of manpower
  • Liaise with advertising agencies, as well as put up adverts on various sources for recruitment efforts
  • Prepare and maintain employment contracts using given templates
  • Maintain all documentation for personnel in a filing system
  • Use the company HR system for submission of payroll

Finance

  • Collect and maintain records of attendance for all sites as required for payment claims
  • Preparation and mailing/emailing invoices for all clients
  • Record payments incoming in accounting system
  • Send out reminders for outstanding payments
  • Submission of all invoices, and receipts to be paid by the company into accounting system

Operations

  • Assist in ensuring any administrative requirements for operations are met such as correspondence with suppliers , or service agreements
  • Manage and maintain daily record of attendance of all employees
  • Submission of Overtime hours and attendance to accountant for payroll
  • Ensure payslips are printed and given to the operations supervisor for distribution

Business Development

  • Ensure all licence requirements are maintained , and renew when necessary
  • Submission of documents for application of accreditations, or such renewals as and when necessary
  • Application of government grants
  • Liaison with government agencies pertaining any compliance requirements


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