Executive Assistant, Procurement
4 weeks ago
Our healthcare client is looking for an Senior Executive Assistant or Associate Executive to provide logistic, procurement, inventorial and admin support for the laboratory.
Primary Responsibilities (80%):
- Perform stock take, logistics, and inventory management of lab supplies and reagents, including top-ups.
- Manage loaning and requisitioning of equipment, supplies, and consumables.
- Perform billing for external clients, internal cost transfers, and patient billing.
- Conduct quarterly bill audits and make adjustments.
- Ensure timely payment to external parties/vendors.
- Maintain updated records for contracts, inventories, requisitions, and approval papers.
- Handle sorting, filing, scanning, and recording of documents, and maintain filing system.
- Track CAPEX/OPEX budget, staff training budget, and other related funds.
Secondary Responsibilities (20%):
- Collect and dispatch documents or mails within hospital premises.
- Co-ordinate meetings, book venues, collate agenda, and arrange catering.
- Assist in maintaining training records and informing staff of training activities.
- Attend to admin-related maintenance/service issues promptly.
- Provide administrative support to ensure smooth daily operations and meet project/task timelines.
- Perform other duties assigned.
Requirements
- Diploma holder, minimum of 2 years experience in procurement/logistics and administrative experience (lab experience preferred)
- Proficient in Microsoft Office
- Good understanding of accounting
- Positive, self-motivated, and adaptable
- Good communication skills
- Strong team player
Interested applicants, please send in your detailed resume in MS Word format.
We regret only short-listed candidate will be notified.
Registration No: R23119349 / Kasie Tay Xiu Yun / EA Licence No: 12C6253
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