Deputy Director, Admin

3 weeks ago


Singapore HPB Health Promotion Board Full time
Looking for a job that actually makes a difference
Join us at the Forefront of Shaping Healthier Lives

Overview
The Health Promotion Board's vision is to make Singapore a nation of healthier people. Come be a part of this journey if you're passionate about creating boundary-pushing work that drives behavioral change.

You will be a part of HPB's Finance, Admin and Legal Division to oversee and drive the full spectrum of Admin functions. You will have the opportunity to create a safe and conducive environment for HPB staff and tenants and ensure minimal disruption to the agency's critical functions even in times of emergencies. You will also be challenged to drive efficiency in processes to ensure optimum impact and productivity, use of space and other resources, while providing your customers with excellent administrative support.

What You Can Expect

Reporting to the Director, Finance, Admin and Legal, you will play a critical role to support Office Admin initiatives at HPB, leading a team to provide excellent administrative service to the Board in the following areas:

Records Management

  • Manage the agency's physical and digital official records in compliance with Government Instruction Manual
  • Review and update procedures to meet the different requirements in the Government Instructions, such as file plan and retention schedule for records
  • Digitisation of physical files

Office Space Planning:

  • Formulate master plan of space needs, conceptualize and engage stakeholders and users to co-develop a workplace which is financially and environmentally sustainable as well as optimisation of office space use to meet internal requirements
  • Ensure adequate and suitable seating arrangement on a timely basis
  • Plan, coordinate and monitor relocation activities (including fitting out requirements)

Estate & Facilities Management:

  • Review, manage and maintain HPB facilities, contract management, administer tenancies and licenses to ensure HPB's facilities are well maintained as well as proper management of risks associated with facilities management activities in a fast-paced and dynamic environment

Environmental Sustainability

  • Preparation of the annual environmental sustainability report
  • Implement measures to support the Green.Gov.sg targets

General Office Administration

  • General Office Administration include Board secretariat, emergency preparedness, insurance management and central general office administration.

Be Part of the Team


Join us if you are a dynamic and self-motivated individual with 15 years of relevant experience in facilities management and/or office administration, with at least 8 years in a senior managerial position experience in environmental sustainability and relocation activities will be an added advantage. You would also possess:

  • Tertiary qualifications in any discipline
  • People management experience in leading a medium sized team
  • Excellent communication (written, verbal and presentation) and interpersonal skills
  • Results oriented, collaborative and work well as a team to drive optimal results
  • Agile, proactive, strong sense of situation awareness and ability to think on the feet
  • Excellent project management, stakeholder engagement, multi-tasking and time management skills



  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Deputy Director, co11abAbout co11abco11ab is a BioMedtech incubator, established jointly between the Nanyang Technological University, Singapore (NTU Singapore), the Agency for Science, Technology, and Research (A*STAR), and the National Healthcare Group (NHG). Co11ab's mission is to nurture and support the translational development of biomedical...


  • Singapore Nanyang Technological University Full time

    Deputy Director, co11abAbout co11abco11ab is a BioMedtech incubator, established jointly between the Nanyang Technological University, Singapore (NTU Singapore), the Agency for Science, Technology, and Research (A.STAR), and the National Healthcare Group (NHG). Co11ab's mission is to nurture and support the translational development of biomedical...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Vibrancy Program unit is responsible for bridging the University with its surrounding environment, turning NTU into a vibrant and dynamic locale where academia, community, culture, and social activities harmoniously interact. The unit acts as the focal point to coordinate a multitude of external and internal requests on programming, use of spaces and...


  • Singapore Nanyang Technological University Full time

    The Vibrancy Program unit is responsible for bridging the University with its surrounding environment, turning NTU into a vibrant and dynamic locale where academia, community, culture, and social activities harmoniously interact. The unit acts as the focal point to coordinate a multitude of external and internal requests on programming, use of spaces and...

  • Project Director

    3 weeks ago


    Singapore Permanent Personnel Services Pte Ltd Full time

    Project Director / Senior / Deputy Project ManagersResponsibilities:Project Director (More than 10 years in Civil construction design & build business) who will work directly with snr management team based in Singapore. This position is not a run of the mill Project Director but one with senior management skillsets, almost akin to top management position,...

  • Financing Manager

    20 hours ago


    Singapore SENIOR INTERNATIONAL HOLDING (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesWe are in search of a Financing Manager / Deputy Director with extensive experience in financing and strategic leadership. The ideal candidate will have a broad spectrum of financing skills, including securing active funds, and driving financial initiatives to foster company growth. Previous involvement in IPOs and large-scale...

  • Deputy Director

    6 days ago


    Singapore Society For The Prevention Of Cruelty To Animals, Singapore Full time

    As the Deputy Director (Finance and Administration), you will oversee the overall management of SPCA Singapore's administrative and financial processes. The appointed candidate will also lead a team responsible for the full suite of human resource, financial and administrative activities.The responsibilities include but are not limited to:Providing guidance...


  • Singapore Agency for Science, Technology and Research (A*STAR) Full time

    The Strategy & Research Excellence (SRE) is one of the 3 departments under the A.STAR Research Office (RO). This department champions long term (5 years and beyond) research strategies for A.STAR and works closely with A.STAR's 2 research councils (Biomedical Research and Science & Engineering Research) to drive the agency's research excellence and...

  • Deputy Director

    4 hours ago


    Singapore Society for the Prevention of Cruelty to Animals, Singapore Full time

    Roles & ResponsibilitiesAs the Deputy Director (Finance and Administration), you will oversee the overall management of SPCA Singapore’s administrative and financial processes. The appointed candidate will also lead a team responsible for the full suite of human resource, financial and administrative activities.The responsibilities include but are not...


  • Singapore Agency for Science, Technology and Research (A*STAR) Full time

    The Planning, Research & Ops Management (PROM) is one of the 3 departments under the A.STAR Research Office (RO). This department drives RO's strategic planning and resources as well as manages A.STAR's internal grants aimed at seeding long-term strategic and multidisciplinary research, early research talent development and nurturing internationally...


  • Singapore People360 Services Pte. Ltd. Full time

    Position Title: Assistant Director of Nursing (ADON) / Deputy Director of Nursing (DDON)Location: Central RegionCompany Overview:Our client is a leading healthcare institution committed to providing exceptional patient care, innovative medical research, and comprehensive educational programs. We are dedicated to fostering a culture of excellence, compassion,...

  • Assistant Director

    3 weeks ago


    Singapore Ctes Consulting Pte. Ltd. Full time

    Our client is actively searching for a Assistant Director/ Deputy Director, Intellectual Property - Innovation and Technology Transfer to join their team! If you are a dynamic individual seeking a new career opportunity, read further!The role will be responsible for managing Technology Transfer for the university, namely, managing the Intellectual Property...

  • Associate Director

    3 weeks ago


    Singapore National University of Singapore Full time

    Job PurposeThe Associate Director (Fund Raising & Donor Relations) is responsible for the planning and implementation of programmes to raise funds for the Institute of Policy Studies (IPS). He/She will develop and/or identify projects that IPS can raise funds through. The Associate Director takes charge of reaching out to donors to secure commitments from...


  • Singapore PEOPLE360 SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesPosition Title: Assistant Director of Nursing (ADON) / Deputy Director of Nursing (DDON)Location: Central RegionCompany Overview:Our client is a leading healthcare institution committed to providing exceptional patient care, innovative medical research, and comprehensive educational programs. We are dedicated to fostering a culture of...


  • Singapore GVT Government Technology Agency Full time

    [What the role is] The Community Chest, formed since 1983, is the largest centralized fund-raising body for social services in Singapore to lighten social service organizations from the burdenof fund-raising. The mandate of the Group was expanded in 2015 to include the role of Secretariat to the President's Challenge, Office of the President of Singapore,...


  • Singapore Agency for Science, Technology and Research (A*STAR) Full time

    Job DescriptionThe Deputy Programme Director will be responsible for managing the Singapore Biodesign Programme Office and supporting the Programme Director in strategy, partnerships and outreach. Applicants should be driven, passionate about Health and MedTech, able to deliver within strict timelines, and have experience with project/programme management....

  • Assistant Director

    7 days ago


    Singapore CTES CONSULTING PTE. LTD. Full time

    Roles & ResponsibilitiesOur client is actively searching for a Assistant Director/ Deputy Director, Intellectual Property - Innovation and Technology Transfer to join their team!If you are a dynamic individual seeking a new career opportunity, read further!The role will be responsible for managing Technology Transfer for the university, namely, managing the...


  • Singapore Thomson Medical Pte. Ltd. Full time

    The Director/Deputy Director, Risk and Compliance, working with the Chief Risk and Compliance Officer (CRCO), is primarily responsible for developing and implementing the Enterprise Risk Management (ERM) and Compliance functions for the Thomson Medical Group (TMG) to ensure effective administration and implementation of the ERM and Compliance practices in...


  • Singapore GVT Government Technology Agency Full time

    The Deputy Director will be responsible for leading the digital and social media marketing efforts for IMDA. Working closely with senior management, you will help drive the digital agenda across multiple marketing platforms and initiatives.Core responsibilities:Manage the digital and social ecosystem and infrastructure to drive continuous performance and...


  • Singapore Higher Hub Llp Full time

    Deputy Project ManagerResponsibilities Plan, schedule and manage all aspects for site project Coordinate and monitor site construction progress from commencement until Substantial Completion under PSSCOC Coordinate and take directions from Consultant PM in-charge and HDB Project Director to manage Project and Site Staff Track project milestones and...