Assistant Manager, Internship Coordinator

2 days ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world's top universities. NTU's College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum, outstanding and impactful research, and world-renowned faculty. Today, we are ranked #2 for AI and Computer Science by US News Best Global Universities; and #8 for Data Science and AI by QS World University Ranking.

A hot bed of cutting-edge technology and groundbreaking research, the college aims to groom the next generation of leaders, thinkers, and innovators to thrive in the digital age. Located in the heart of Asia, NTU's College of Computing and Data Science is an 'exciting place to learn and grow'. We welcome you to join our community of faculty, students and alumni who are shaping the future of AI, Data Science and Computing.

This role plays a crucial role in managing and enhancing the student internship experience. This individual will work together with Career Advancement Office (CAO) and Assistant Dean (Industry & Innovation) to support all aspects of student internships, from initial setup and placement to ongoing support and post-placement evaluation. The Administrator will work closely with students, faculty, and industry partners to ensure a seamless and productive internship experience that aligns with academic and career objectives.

Responsibilities:

Prior to Placement

Program Development and Management:
  • Develop and maintain relationships with industry partners and potential internship providers.
  • Follow internship guidelines, policies, and procedures in the college and CAO, maintaining alignment with academic requirements and industry standards.
  • Organize and facilitate internship talks, information sessions, and workshops to educate students about available opportunities and application processes.


Student Preparation:
  • Support students in preparing their applications for internship.
  • Conduct individual or group workshops on professional development, job search strategies, and internship application processes.
  • Review student internship applications and ensure they meet departmental and academic criteria.


Placement Coordination:
  • Collaborate with industry partners to identify and secure internship placements for students.
  • Match students with suitable internships based on their academic background, career goals, and interests.
  • Work with CAO to ensure all internship agreements and contracts are completed accurately and in a timely manner.


During Placement

Ongoing Support:
  • Serve as a point of contact for students, industry partners, and faculty regarding internship-related issues.
  • Monitor student progress through regular check-ins and address any concerns or issues that arise during the internship.
  • Provide support and guidance to students facing challenges or requiring additional resources.


Facilitate Communication:
  • Maintain open communication channels between students, faculty advisors, and internship providers.
  • Co-ordinate with CAO
    • To organize and monitor all evaluations and feedback sessions to assess student performance and internship satisfaction.
    • To address and resolve any conflicts or issues between students and internship providers promptly.


After Placement

Organize Evaluation and Feedback:
  • Organize evaluation of students and feedback from employers to assess program effectiveness.
  • Analyze feedback to identify areas for improvement and implement necessary changes to enhance the internship program.


Program Improvement:
  • Develop and recommend enhancements to the internship program based on evaluation outcomes and emerging industry trends.
  • Prepare and present reports on internship program outcomes, student performance, and industry partnerships to department leadership.


Alumni Relations and Networking:
  • Maintain relationships with former interns and industry partners to support future internship opportunities and program growth.
  • Organize networking events and alumni panels to facilitate ongoing connections between students and industry professionals.


Requirements:
  • You should possess a Bachelor Degree in Business Administration, or a related field with at least 4 years of experience.
  • Candidates with experience in program coordination, career services, or a similar role, preferably within an academic or tech-focused environment would be ideal.
  • You should have strong organizational, communication, and interpersonal skills.
  • You should have the ability to work independently and effectively with a diverse range of stakeholders, including students, faculty, and industry professionals


We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU

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