Senior Executive/Assistant Manager, Events
2 weeks ago
The incumbent is expected to be able to organize a high-level event and develop a deep understanding of the organization structure and culture, protocols, be comfortable with interacting with important stakeholders and develop a strong network to support the future development.
Responsibilities
- Lead the project team in planning, organizing and execution of university-level events in virtual, hybrid or physical formats with domain owners
- Financial oversight for events budget including invoicing other departments/schools and preparation of monthly reports
- Conceptualise, plan and manage events from start to finish, including advising on protocols and administration
- Technical knowledge in exhibition systems, electronics, carpentry and/or digital printing materials would be advantageous
Requirements
- Degree from a recognized university, preferably related to events/hospitality management
- At least 4 years of relevant working experience in events management, preferably in an academic sector
- At least 2 years of relevant working experience in curating and managing high level dining events
- Excellent interpersonal, communication and writing skills, including the ability to engage and build rapport with individuals at all levels
- Strong analytical and creative thinking abilities, along with effective planning and organisational capabilities to handle unexpected situations that may arise during event planning and execution
- Proficient knowledge of relevant IT tools
- Ability to prioritise and plan work activities in an organised manner, adept at multi-tasking and working under pressure and capable of tracking and delivering assignments on schedule
- Meticulous attention to detail with high-level of accuracy, demonstrating a strong work ethic and discretion
- Self-motivated, resourceful, and adaptable to changing priorities
- Positive attitude, able to work independently as well as collaborate effectively as a responsible and cooperative team player
- Demonstrates creativity and resilience in problem-solving
- Enjoys working in a not-for-profit environment and collaborating with the community to enable NTU's wider mission and objectives
- Experience in producing / directing virtual and/or hybrid events
- Knowledge in graphics/image editors would be advantageous
- Knowledge in video production, HTML5, CSS, Sitefinity preferred
- Protocols in handling high level events
Hiring Institution: NTU
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