Assistant Manager, Graduate Studies

2 months ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
The School of Chemistry, Chemical Engineering and Biotechnology (CCEB), is seeking an experienced and highly motivated Assistant Manager to join our team. The School is committed to developing programmes that offer cutting-edge lifelong learning solutions and globally recognized qualification accessible by aspiring professionals and lifelong learner.

This position is critical in supporting the School of Chemistry, Chemical Engineering and Biotechnology (CCEB) in managing all aspects of the school's graduate studies.

The incumbent will assist the Associate Chair of Research and Graduate Education with student admission, timetabling, examination and administration of postgraduate studies.

The main responsibilities are:

Manage all aspects of graduate studies within the School
  • Update student database in a timely manner.
  • Prepare all reports as requested by management or other departments.
  • Assist department lead and School management with required duties when requested.
  • Manage department budget and monitor expenses to ensure compliance with financial policies


Provide end-to-end programme administrative support to Chemistry students including but not limited to:

Admissions
  • Prepare interview logistics and schedule interviews for shortlisted applicants.
  • Compile student and supervisor preferences and assist the Associate Chair to assign students to supervisors according to stipulated requirements.
  • Maintain scholarship files and track application status to ensure updated information is readily available.


Examination
  • Assist course instructors to prepare mark list for board of examination.
  • Process student appeal requests.


Qualifying examination (QE), thesis submission and oral examination (OE)
  • Coordinate on processes for QE, OE and thesis submission.
  • Coordinate with students and panel members to schedule QE and OE
  • Consolidate forms, oral reports, assessment reports and submit to Central Admin/ Graduate College
  • Ensure timely scholarships renewals.


Leave Application (LOA, Conference/training leave)

STP (Exchange/ Non- graduating students)
  • Work with OGEM and One Stop to process the documents.


Others
  • Perform postgraduate processes in accordance to the policies and guidelines of the University
  • Provide support in process alignments within the unit.
  • Tracking Graduate Assistant Scheme (GAP) hours and submit the report to Office of Admission on annual basis.
  • Assist TA coordinator in assignment of Teaching Assistants' duties.
  • Support the coordination of PG events such as CoS Orientation and 3MT.
  • Perform any other ad hoc duties or projects assigned


Key competencies and qualification requirements:
  • A recognized bachelor's degree in any discipline.
  • Proficient in MS Office
  • 3-5 years prior experience in educational program management is preferred.
  • Strong ability to communicate (verbal and written skills) effectively with students, faculty, and team members.
  • Planning and organizing, communication skill, negotiation and influencing skills.
  • Knowledge of contract management, data analysis, financial management
  • Resourceful and independent.
  • Ability to work effectively under pressure.
  • Proactive and a positive attitude towards work tasks.
  • Conscientious team player.
  • Assertive and meticulous.


The School of Chemistry, Chemical Engineering and Biotechnology seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

Hiring Institution: NTU

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