Senior Executive, Student Administration
2 weeks ago
Responsibilities
Work closely with Programme Coordinators and Programme Managers to support programme-related matters. Responsiblities include but are not limited to:
Undergraduate matters
Admissions
- Assist admissions coordinator to process applications.
- Schedule and provide logistic support for admissions test and interviews.
Curriculum and timetabling
- Assist curriculum coordinator to consolidate list of course offerings and plan class timetable.
Course Registration
- Assist and advise students on course registration and process appeals.
Student Exchange
- Assist exchange coordinator to process course matching requests for inbound and outbound students.
Examination
- Check and format exam papers.
- Coordinate and provide logistic support for decentralized and quarantine exam.
- Assist in exam marks printing.
- Provide administrative support for marks moderation meeting.
Hiring of Part-time lecturers
- Assist in paperwork for appointment of part-time lecturers.
- Assist to update budget projection for hiring of part-time teaching staff.
Student Feedback in Teaching
- Collate input from faculty and update data into the system in preparation for student feedback in teaching.
Final Year Project (FYP)
- Provide administrative support to the FYP Coordinator.
Website and Publicity
- Assist in updating of programme website.
Programme Support
- Provide general administrative support to faculty.
- Provide logistic support for department meetings and write minutes.
Requirements
- Polytechnic diploma in any discipline with at least 3 years of relevant experience in a higher educational institution or management of professional education programme will be an advantage. Entry level candidates are welcomed to apply.
- Proficient in MS Office.
- Proficient in Online communication software such as Microsoft Teams and Zoom.
- Good interpersonal and communication skills with a strong command of written and spoken English.
- Possess exceptional administrative and organizational skills, and able to work under pressure.
- Strong organisational and time-management skills.
- Good problem solving and negotiation skills.
- Highly motivated and a self-starter.
- Meticulous and resourceful.
- A strong collaborator - ability to work well within the team and with key stakeholders.
- Be highly adaptable to changes
Only shortlisted candidates will be notified.
Hiring Institution: NTU
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