Senior Executive/Assistant Manager/Senior Assistant Manager, MSc Programmes

2 weeks ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
School of Physical and Mathematical Sciences seek to hire the position of Senior Executive/Assistant Manager/ Senior Assistant Manager for Research and Graduate Studies Office.

The position will assist the school management primarily in the administration of research and graduate studies.

Key Responsibilities:

MOU and Joint/Dual Degree Agreement
  • In charge of the drafting of new agreements, liaising with partner universities, attending meetings with partner universities for submission to Chair, Dean, Graduate College ExCo, Provost Council and MOE.
  • Monitoring students admitted to the joint/dual degree programmes.
  • Compile annual reports for reporting to the University.


Examination Planning and Conduct
  • In charge of exam planning for every semester's final exams.
  • Take lead in conduct of decentralized exams.
  • Arrangement of Division and School BOE.
  • Analyse exam results of postgraduate students and identify at-risk students to report to the school management.


Admission
  • Process admission applications.
  • Ensure that students meet the admission requirement.
  • Liaise with Program Directors to admit students.


Course Registration
  • Process the course registration and maintenance of courses.
  • Support the administration for the approval of new courses as set by the school.


Practicum/ Internship/ Research Lab
  • Collaborate with faculty and industry partners to offer internship for our students.
  • Preparation of experiment listing and descriptions for students viewing and their selection.
  • Planning of presentation schedule


Compilation of Statistical Data
  • Generate data as requested by the School/College/University/MOE.
  • Provide analysis and projections for School/College/University/MOE.
  • Any other administrative tasks given by the University/School.


Precision Scientific Instrumentation Lab Management
  • Schedule student experiments and viva voce
  • Schedule and manage teaching assistants' lab duties
  • Provide instructions and guidance to students during lab sessions, troubleshoot faulty experimental setup
  • Collect student reports and consolidate scores
  • Handle procurement of lab setups and consumables, maintain proper finance and asset documentations


Recruitment
  • Assist in the hiring and onboarding of part-time lecturers


Finance
  • Collection of tuition fees from students
  • Manage the time approval process for part-time lecturers to ensure the payment to them are accurate
  • Manage and monitor MSc self-financing programme budget


Requirements:
  • Bachelors or higher degree, in any discipline
  • At least 2 years of relevant work experience in tertiary education
  • IT knowledge, proficient in MS office application
  • Demonstrated ability to understand and to work in an academic environment
  • Demonstrated ability in analytical, planning and organizational abilities
  • Meticulous
  • Able to work independently and as a team


Hiring Institution: NTU

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