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Executive, Finance Operation

4 months ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Executive, Finance Operation, NTU Shared Service - Finance

This position is responsible for providing transactional and administrative support to ensure accurate, effective and efficient operations of Non-Supplier Invoice/Payment Processing. The Executive will carry out accounting tasks that are related to the actual efficient maintenance and processing of the university's accounts payable and reimbursement transactions. Providing all these services effectively will ensure that municipal finances are accurate and up to date and that vendors and service providers are paid within established time limits.

Service Delivery:
  • Verify invoices and payment requests are duly approved and comply with NTU financial policies and procedures.
  • Data entry of invoice documents into accounting system.
  • Resolve invoice/payment discrepancies and non-compliance cases related to Accounts Payable processing and escalate to NSS Accounts Payable Lead, if necessary.
  • Assist with month-end close processes, including accruals and reconciliations.
  • Ensure compliance with local tax regulations e.g., withholding tax and accounting standards.
  • Monthly WHT filing and submission to IRAS.


Operational Governance and Excellence:
  • Follow up balance sheet accounts e.g., WHT Clearing, Advance Payment, AP Aging and etc to ensure aged items are cleared timely and expenditure are accounted correctly.
  • Work with Schools, Department and Centre users to ensure suppliers are created with bank details are maintained for facilitating electronic payment.
  • Clearing of monthly bank reconciliation on direct debit transaction to ensure all invoices/payment are accounted on timely manner.
  • Assist in providing documents and attending queries raised by internal and external auditors on the grant, internal statutory accounts.
  • Subject Matter Expert for matters related to Contract for Service (CFS) and Non-Residents Professional Payment.
  • Assist in updating SOP documentation on periodically basis to equip new members with requisite knowledge in carrying out AP duties.
  • Involve and perform UAT for payment related change request or improvements.
  • Conduct regular quality checks and analytics on processed transactions to ensure accuracy and compliance with university standards.


Requirement:
  • Diploma/ Degree in Accountancy or equivalent
  • With 1 - 2 years of relevant working experience
  • Knowledge of SAP financial system
  • Good knowledge of Microsoft office applications


Hiring Institution: NTU