Senior / Procurement Executive

Job Summary

The Senior Purchasing Executive / Purchasing Executive is responsible for managing the company's day-to-day purchasing and procurement activities, with a focus on sourcing food ingredients, beverages, packaging materials, kitchen supplies, equipment, and other operational requirements.

The role involves sourcing and evaluating suppliers, obtaining and comparing quotations, negotiating pricing and commercial terms, monitoring supplier performance, and ensuring timely delivery of quality products at competitive prices.

The incumbent will work closely with Operations, Culinary, Central Kitchen, Finance, HR and other departments to understand business requirements and ensure that procurement activities are aligned with operational needs, company standards and cost-control objectives.

The successful candidate should be resourceful, analytical and meticulous, with strong negotiation and supplier management skills and the ability to work effectively in a fast-paced F&B environment.

Key Responsibilities

1.Purchasing & Procurement

• Manage day-to-day purchasing activities for food ingredients, beverages, packaging materials, kitchen supplies, equipment, services and other operational requirements.
• Source and evaluate new suppliers based on price, quality, reliability, lead time, service level and product suitability.
• Obtain, compare and analyze quotations to ensure competitive pricing and value for money.
• Prepare purchase orders and ensure purchases are properly authorized in accordance with company policies and approval procedures.
• Monitor stock requirements and coordinate with relevant departments to ensure timely replenishment and minimize stock shortages or excess inventory.
• Follow up closely with suppliers on order confirmations, delivery schedules, product availability and discrepancies.
• Coordinate with suppliers and internal stakeholders to resolve issues relating to pricing, quality, quantity, delivery and product specifications.

2.Strategic Sourcing & Cost Management

• Develop and implement sourcing strategies for assigned purchasing categories.
• Conduct regular market research and supplier benchmarking to identify competitive pricing and alternative sources.
• Negotiate pricing, payment terms, delivery arrangements, minimum order quantities and other commercial terms with suppliers.
• Identify cost-saving and cost-avoidance opportunities without compromising product quality or operational requirements.
• Review purchasing trends and spending patterns to identify opportunities for cost optimization.
• Support standardization of products and specifications across outlets and operations where appropriate.
• Assist in annual supplier price reviews and negotiations.

3.Supplier Management

• Identify, assess and onboard new suppliers in accordance with company requirements.
• Maintain positive and professional relationships with existing suppliers.
• Monitor supplier performance in areas such as quality, pricing, delivery, responsiveness and service standards.
• Conduct periodic supplier reviews and follow up on corrective actions where required.
• Maintain an updated supplier database, including supplier contacts, pricing, product information and relevant documentation.
• Evaluate alternative suppliers and products to reduce supply risks and improve cost competitiveness.
• Escalate recurring supplier performance issues to management and recommend appropriate corrective actions.

4.F&B Product & Food Safety Compliance

• Ensure purchased food products and ingredients meet the company's required specifications and quality standards.
• Verify that relevant supplier documentation and certifications are available and kept up to date, where applicable.
• Work with Operations, Culinary and relevant departments on product specifications, approved brands and alternative products.
• Support the sourcing and evaluation of new food products, ingredients and packaging for new menu items, promotions and seasonal campaigns.
• Coordinate product samples and product evaluations with relevant stakeholders.
• Monitor supplier compliance with applicable food safety, quality and regulatory requirements.
• Work with suppliers to address food quality issues, product complaints, recalls or non-conformities when required.

5.Stakeholder Collaboration

• Work closely with Operations, Culinary, Central Kitchen, Finance, HR and Management to understand purchasing requirements and operational needs.
• Support procurement requirements for new outlet openings, renovations, business expansion and operational projects.
• Coordinate with Finance on supplier invoices, pricing