HR Admin cum Personal Assistant

4 days ago

Singapore EDUBLITZ PTE LTD Remote Work Freelance Full time
Job
Summary:

We are seeking
a dynamic and organized HR Admin cum Personal Assistant to provide
comprehensive administrative support across HR functions while
managing the personal and executive needs of senior leadership.
This dual-role position requires exceptional multitasking
abilities, discretion, and strong interpersonal
skills.

Key
Responsibilities:

Human
Resources
Administration:
  • Employee Records Management:
    Maintain and update employee files, contracts, and HR documentation
    in compliance with company policies and regulations.
  • Recruitment Support: Assist
    in the hiring process, including posting job openings, screening
    resumes, scheduling interviews, and onboarding new
    hires.
  • Payroll
    Assistance: Support payroll processing by preparing
    and verifying employee attendance and leave records.
  • HR Policies: Ensure staff
    adherence to HR policies and procedures, and address basic HR
    queries.
  • Training
    Coordination: Organize and track employee training
    programs and professional development
    initiatives.
Personal
Assistant
Duties:
  • Diary Management: Manage
    schedules, appointments, and meetings for senior
    executives.
  • Correspondence
    Handling: Manage and prioritize emails, calls, and
    communications on behalf of the executive.
  • Meeting Preparation: Prepare
    agendas, minutes, and follow-up actions for meetings.
  • Confidential Support: Handle
    sensitive information with utmost confidentiality and
    discretion.
Administrative
Tasks:
  • Maintain office supplies and ensure the smooth running of
    office operations.
  • Coordinate and manage
    internal and external events or meetings.
  • Prepare reports, presentations, and documentation as
    required.
  • Act as a liaison between departments
    and external
    stakeholders.
Key
Skills and
Competencies:
  • Strong organizational and time-management
    skills.
  • Excellent communication and
    interpersonal skills.
  • High attention to detail
    and problem-solving abilities.
  • Ability to
    handle sensitive information with confidentiality.
  • Proficient in Google / Microsoft Office Suite (Word,
    Excel, PowerPoint,
    Outlook).
Qualifications
and
Experience:
  • Diploma or degree in Human Resources, Business
    Administration, or a related field.
  • Proven
    experience in HR administration and personal/executive assistant
    roles.
Work
Environment:
  • Dynamic and fast-paced environment requiring flexibility
    and adaptability.
  • Close collaboration with
    senior executives and cross-functional
    teams.

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