admin executive

4 days ago


Singapore SWIFT CARPENTRY PRIVATE LIMITED Full time
Roles & Responsibilities

We are a fast-growing wood carpentry and fabrication factory specializing in custom furniture, interior fittings, and large-scale carpentry works. We are looking for a meticulous and hands-on Admin Executive to support our daily operations and ensure smooth coordination between our production floor, suppliers, and clients.

Key Responsibilities:
  • Handle sales orders, purchase orders, and job sheets, ensuring accuracy in material and project documentation.
  • Coordinate with suppliers for timber, plywood, laminates, hardware, and other carpentry materials; monitor deliveries and maintain inventory records.
  • Assist in project scheduling and job assignment, liaising with the factory supervisor and project managers.
  • Maintain proper filing of production drawings, permits, and safety documents.
  • Prepare invoices, delivery orders, and payment follow-ups with clients and vendors.
  • Track manpower attendance, overtime claims, and work permits for factory workers.
  • Support health & safety compliance (WSH-related documentation, training schedules, equipment maintenance records).
  • General administrative duties, including answering calls, handling walk-in customers, and supporting management with ad-hoc tasks.
Requirements:
  • At least 2 years of administrative experience, preferably in manufacturing, construction, or carpentry industry.
  • Good knowledge of MS Office / Google Workspace; knowledge of basic accounting software (e.g. Xero, QuickBooks, MYOB) is an advantage.
  • Strong organizational skills with attention to detail.
  • Ability to multitask and work in a fast-paced, production-driven environment.
  • Effective communication in English; ability to speak Mandarin or Malay is an advantage to liaise with suppliers and workers.
Tell employers what skills you have

Ability to Multitask
Factory
Construction
Inventory
Custom Furniture
Fabrication
Timber
MS Office
Compliance
Xero
Carpentry
Scheduling
Manufacturing
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