Senior Executive 2, HR Business Partnership

Roles & Responsibilities

Job Title: Senior Executive 2, HR Business Partnership / Talent Acquisition (HRBP/TA)

Division: HR Division – HR Business Partnership / Talent Acquisition

No. of Positions: 1

Contract Duration: 12 months

Salary: $2,853 to $3,780

Location: Stars Ave

Application Closing Date: 25 August 2025, 12:00 PM

Working Hours:

• Monday – Thursday: 8:30 AM – 6:00 PM
• Friday: 8:30 AM – 5:30 PM
  
  (inclusive of 1-hour lunch break)

Job Scope:

Primary Role

1. Internship

• Follow-up with selected internship applicants on submission of additional documents/information and confirm their preferred internship period.
• Create and upload documents/information in interns' profile folder in SharePoint.
• Maintain accurate and up-to-date internship data/information in the interns' master list (database).
• Send Internship Agreements to applicants and confirm their internship.
• Follow-up with Functions/interns' supervisor on onboarding requirements for incoming interns.
• Submit interns' onboarding requests via MS Lists (including amendments, if any).
• Submit visitor clearance for incoming interns' 1st day reporting.
• Send onboarding instructions to incoming interns and their supervisor.
• Raise SRs to VITAL for the creation of HRPS record for new interns and shortening/extension of internship.
• Send offboarding list to HTX-PASS team and offboarding instructions to interns and their supervisor.
• Track the issuance of interns' testimonial and assessment by supervisors.
• Provide other administrative support related to internship as assigned.

2. Recruitment Admin

• Support the Talent Acquisition (TA) team throughout the entire recruitment lifecycle.
• Schedule and coordinate assessments/interviews between candidates and hiring managers (including booking of rooms).
• Assist with the onboarding process, including coordinating pre-employment checks, update new hires' records in the HR system, and handling other administrative tasks.
• Maintain accurate and up-to-date candidate records and update the applicant tracking system with candidate information and recruitment activity.
• Manage the onboarding process for new hires, ensuring a smooth transition and positive experience.
• Submit visitor clearance for new hires' 1st day reporting.
• Provide other administrative support related to recruitment as assigned.

3. Management of Datasets and Records

• Conduct thorough reviews of datasets and records across various HR systems and data sources to identify data quality issues including missing data, inconsistencies, duplicates, and errors.
• Verify and correct data where necessary and obtain further information, both offline and online, for incomplete documents.
• Perform data entry into relevant systems of rectified data after verification.
• Collaborate with various teams to understand data requirements and implement appropriate cleaning methodologies.
• Perform regular quality checks on cleaned data to ensure accuracy and completeness.

4. Career Fairs/Outreach Activities

• Pack and distribute items/collaterals and banners to TAs/HRBPs deployed for career fairs/outreach activities.
• Ensure sufficient stock of collaterals.

Secondary Role

1. Covering Officer for HR Business Partnership Admin

• Manage physical P-files of employees for easy retrieval.
• Update electronic P-files of employees.
• Maintain incoming electronic personal documents in SharePoint/eRegistry.
• Upload of employees' photo in the HR system.
• Updating tracking lists.
• Provide support related to HR Business Partnership matters as assigned.

Requirements:

• Diploma holder, preferably in HR Management. Non-diploma holders with relevant HR experience may be considered.
• Proficient in full Microsoft Office Suite, especially advanced Excel functions.
• At least 3 years' relevant HR experience, preferably in HR Business Partnership admin, recruitment admin, internship and data management in Government agencies.
• Proficient/Experience in RPA and data analytics software such as Microsoft Power BI and Tableau would be an added advantage.
• Excellent verbal and written communication skills; ability to interact effectively with multiple stakeholders.
• Strong problem-solving skills with the ability to manage multiple tasks at any one time.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Good team player with strong interpersonal skills.
• Detail-oriented with a high level of accuracy in work; meticulous attention to details and quality control.
• Ability to work independently and as part of a team in a fast-paced environment.

How to Apply:

If you meet the above criteria, please email your resume directly to eg@businessedge.com.sg. Only shortlisted candidates will be contacted.

EA License No: 96C4864 Reg. No.: R2094940 Goh Khar Keow

Tell employers what skills you have

Tableau
Microsoft Office
Quality Control
Talent Acquisition
Ability To Work Independently
Interpersonal Skills
Data Management
Advanced Excel
Data Quality
Data Entry
SharePoint
Attention to Details
Administrative Support
Microsoft Power BI
Data Analytics

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