
Project Administrator
4 weeks ago
Job Summary:
We are seeking a detail-oriented and proactive Project Administrator to support the successful delivery of interior design projects from concept to completion. The ideal candidate will play a key role in assisting project managers and design teams by handling administrative tasks, coordinating documentation, tracking schedules, and ensuring seamless communication across all project stakeholders.
Key Responsibilities:- Assist in preparing project proposals, contracts, schedules, and budgets
- Coordinate meetings, site visits, and presentations with clients, vendors, and internal teams
- Maintain and update project documentation including drawings, material boards, specifications, and change orders
- Monitor project timelines and deliverables to ensure deadlines are met
- Track procurement orders, deliveries, and installations of FF&E (Furniture, Fixtures & Equipment)
- Communicate with suppliers, contractors, and consultants to ensure accurate and timely information flow
- Assist in invoice preparation, budget tracking, and cost reports
- Support compliance with building regulations, permits, and legal requirements
- File and archive project records for easy retrieval and audit purposes
- Provide general administrative support to the design and project teams
Microsoft PowerPoint
Budgets
Microsoft Office
Microsoft Excel
Construction
Change Orders
Administration
Procurement
Compliance
Project Management
Interior Design
Furniture
Administrative Support
Audit
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