Senior Executive, Estate Facilities

4 weeks ago

Singapore BOYS' TOWN Full time
Roles & Responsibilities

Key Responsibilites:

FUNCTIONAL

· General clerical and administration work in compliance with audit requirements (where relevant) e.g. Letter typing, drafting of proposals and quotations, documentation and filing.

· Provide administration and operational support for Project Management, rectification works etc. e.g. Preparation of Tender and Contract Documents, conducting site inspections, attending site meeting etc.

· Oversee building inspections (e.g.: as Water Tank Inspection, windows, and doors, etc.) and maintain security systems, fire protection, and other safety systems.

· Provide direct assistance to Estate Manager during meetings e.g., attending meetings for project discussions, legal proceedings, drafting of minutes of meetings (when necessary) etc.

· Report writing – assist in drafting descriptions, findings, conclusions, recommendations, cost estimates and opinions, etc.)

· Participate in surveys and liaise with various government agencies.

· Preparation of various reports. e.g., Quarterly Report for MSF Review Committee, Estate Building Comm, GM under Estate & others.

· To monitor the distribution, safekeeping, recording, and updating all issuance of keys.

· Monitor building maintenance budgets and report to Estate Manager of expenditures.

· Oversee the performance of term contractors and inspection of completed jobs.

· Liaising with suppliers and contractors for repair, maintenance, servicing, and other related estate-related items

· Attend to complaints, feedbacks, issues & requests from building tenants/occupants and provide relevant follow-up

· Assist with emergency response and evacuations and be part of the table-top exercises (TTX).

· To supervise cleaning personnel to ensure deliverables of proper cleaning, disinfection, and upkeep through bi-annual cleaning audit checks with the cleaners and supervisor according to the stipulated checklist and or guidelines.

· To ensure accuracy and be responsible for the submission of relevant checklists and documents (e.g. ECC) to the National Environment Agency (NEA) by the stipulated timeline.

· To provide induction sharing on Estate Department to new hires on a monthly basis.

· To participate in committees assigned by the Estate Manager.

· To support and take part in external and/ or internal audits.

· To support and participate in projects, events and/ or any other organization activities.

· Any other duties assigned by the Estate Manager, Assistant Director Corporate Services.

Requirements:

· Diploma/ Degree in Building Management/ Estate Management or equivalent.

· Minimum of 3 years relevant of experience in building management, handling procurement and projects

· Possess Executive Functioning Skills such as Planning, Organizing and ability to handle multiple tasks successfully

· Good team player with a service-oriented mindset

· Independent, responsible, initiative, determined

· Excellent interpersonal and communication skills

· IT savvy, proficient in MS Office: Word, Excel & PowerPoint.

· Critical Thinking, Problem Solving, Detail Oriented, Negotiation Skills & Customer Service Experience

Tell employers what skills you have

Report Writing
Budgets
Preventive Maintenance
Troubleshooting
Fire Protection
Critical Thinking
Building Services
Estimates
Procurement
Compliance
Emergency Response
Audits
Electrical Engineering
Audit
Mechanical Engineering
Facilities Management
EHS

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