
Administrative Assistant
4 weeks ago
Why Join Us
- 5 working days per week
- Work-life balance culture
- Collaborative and supportive team environment
- Competitive remuneration package based on qualifications and experience
Overview
We are seeking a proactive and detail-oriented Administrative Assistant (Operation) to support our printing and delivery operations. The successful candidate will play a key role in coordinating parcel packing, consignment handling, invoicing, and delivery arrangements for both normal and VIP customers. This role requires strong problem-solving skills, coordination ability, and self-discipline to ensure timely and accurate support for our logistics and administration functions.
Key Responsibilities:
Parcel & Delivery Coordination
i. Coordinate and oversee parcel packing, labelling, and consignment note preparation.
ii. Arrange and track deliveries for normal and VIP customers, ensuring timely completion.
iii. Work closely with production and delivery teams to ensure smooth and accurate order dispatch.
Documentation & Records
i. Create and manage invoices for completed printing jobs, ensuring accuracy in billing details.
ii. Prepare and manage Delivery Orders (DO) and ensure timely handover for delivery.
iii. Maintain organized and accurate delivery and invoice records using Google Sheets.
Communication & Problem-Solving
i. Coordinate with internal teams and delivery partners to resolve logistics issues promptly.
ii. Provide delivery updates and escalate delays or issues as necessary.
iii. Handle customer-related logistics queries (limited scope, delivery-focused only).
Process Improvement
i. Support continuous improvement in logistics workflows and tracking methods.
Ensure adherence to company service standards and delivery timelines.
Requirements
- Minimum GCE O Level, SPM, or equivalent.
- Proficient in Google Sheets and basic office software (MS Office).
- Strong coordination and problem-solving skills.
- Good communication skills in English and Mandarin (advantage).
- Self-disciplined, detail-oriented, and able to work independently with minimal supervision.
- Prior experience in logistics, delivery coordination, or admin support is an advantage.
Microsoft Office
Microsoft Excel
SAP MM
Process Improvement
Inventory
VIP
Invoicing
Administration
MS Office
SQL
Good Communication Skills
Freight
Supply Chain Management
Office Software
Customer Service
Shipping
Able To Work Independently
-
Administrative Assistant
2 weeks ago
Singapore United HR Asia Pte Ltd Full timeWe are Hiring for Admin Assistant! Position: Administrative Assistant Location: Singapore Role Description This is a full-time on-site role for an Administrative Assistant located in Singapore. The Administrative Assistant will be responsible for providing clerical and executive administrative assistance, answering and forwarding phone calls, and...
-
Administrative Assistant
2 weeks ago
Singapore TRI-TECH SECURITY PTE. LTD. Full timeAdministrative assistants are responsible for a multitude of administrative duties, including prepare Quotation, Invovicing, simple accounting accounts payable and receivable & Stock Inventory. Some administrative assistants may type documents for enter data into databases. Additionally, some administrative assistants such as filing paperwork &...
-
Administrative Assistant
16 hours ago
Singapore RADUGA PTE LTD Full timeOverview We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, including supporting the sales and...
-
Administrative Assistant
2 weeks ago
Singapore TRIPWERKZ PTE LTD Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. - Proven experience as a Virtual Assistant or...
-
Administrative Assistant
4 weeks ago
Singapore RADUGA PTE LTD Full timeRoles & ResponsibilitiesWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Including supporting to sales...
-
Administrative Assistant
2 weeks ago
Singapore WEATHERITE PTE. LTD. Full timeJob Title: Administration Assistant Join our team as an Administration Assistant, where you will be an essential part of our administrative support system. We are seeking a detail-oriented and proactive individual to contribute to the efficiency of our daily operations. **Responsibilities**: - Provide general administrative support, including data entry...
-
ADMINISTRATIVE ASSISTANT
1 week ago
Singapore MAHA SKV E&C PTE. LTD. Full timeAn Administrative Assistant provides general administrative support to ensure efficient office operations. Key responsibilities include assisting departments with administrative tasks, managing phone calls and emails, scheduling appointments, organizing files, handling correspondence, and assisting with office management tasks. The role also involves...
-
administrative assistant
1 week ago
Singapore MAHA SKV E&C PTE. LTD. Full time $30,000 - $45,000 per yearAn Administrative Assistant provides general administrative support to ensure efficient office operations. Key responsibilities include assisting departments with administrative tasks, managing phone calls and emails, scheduling appointments, organizing files, handling correspondence, and assisting with office management tasks. The role also involves...
-
Administrative Assistant
2 weeks ago
Singapore BABYLON CAPITAL PTE. LTD. Full time**Responsibilities**: 1. Responsible for administrative affairs management, providing administrative support, external communication and other administrative work to ensure efficient operation of the office. 2. Responsible for office area management, office rental contract management and daily maintenance of the office area, including outsourcing...
-
Administrative Assistant
2 weeks ago
Singapore STAR MANAGEMENT CONSULTANCY PTE. LTD. Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. A successful Administrative Assistant should ensure...