
Administrative Assistant
3 weeks ago
Position Title: Junior Admin Executive
Department: Administration
Work Location: HQ Office
To provide administrative support for HQ operations and assist the Managing Director in day-to-day coordination, scheduling, and office matters, ensuring smooth and efficient workflow.
Key Responsibilities1. Office Administrative Support
- Handle general office administrative tasks, including filing, documentation, and record keeping.
- Coordinate procurement and replenishment of office supplies and stationery.
- Assist in arranging corporate gifts, company souvenirs, and related orders.
- Liaise with vendors and service providers for office-related requirements.
2. Managing Director Support
- Arrange, confirm, and coordinate meetings for the Managing Director.
- Maintain and update the Managing Director's schedule/calendar.
- Send reminders for upcoming meetings, deadlines, or important events.
- Prepare meeting materials, take meeting minutes, and distribute notes to relevant parties.
3. Event & Coordination Support
- Assist in organizing corporate events, staff gatherings, and company functions.
- Coordinate logistics for meetings, presentations, or visits.
4. General Administrative Duties
- Handle incoming calls, emails, and correspondence as required.
- Maintain confidentiality of sensitive company and management information.
- Undertake any other administrative tasks or ad-hoc duties assigned by the immediate superior or the Managing Director.
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Inventory
Arranging
Administration
Data Entry
Procurement
Administrative Support
Corporate Events
Team Player
Microsoft Word
Scheduling
Able To Work Independently
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