Personal Assistant to the Senior School Principal

2 days ago


Singapore NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. Full time
Roles & Responsibilities

NLCS (Singapore) believes that each employee makes a significant contribution to our success and that contributions should not be limited by the assigned responsibilities.

Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee, nor NLCS (Singapore), to only the work identified. It is the expectation of the school that each employee will offer his/her services wherever and whenever necessary to ensure the success of our organisation.

Our School is committed to safeguarding and promoting the welfare of children and young people. The School expects all teaching staff, non‐teaching staff and volunteers to share and uphold this commitment.

Main Responsibilities:

1. Proactively manage the diary arrangements for the Principal, as required, keeping full control of appointments and diary bookings, identifying and resolving any potential conflicts.

2. Handling parental enquiries and queries.

3. Managing correspondence for the Principal

4. Welcoming and hosting external visitors on behalf of the Principal and ensuring suitable refreshments are available.

5. Providing confidential clerical and administrative support to the Principal.

6. Ensuring all telephone and personal enquiries are dealt with efficiently and effectively in a professional manner.

7. Establishing a business-like office environment and promoting good relationships between all stakeholders and visitors.

8. Supervising the arrangements for all relevant meetings as requested, including room booking, preparation of materials and minute taking, in order to ensure their timeliness and smooth running.

9. Arranging travel for the Principal, including flights, land transport, hotels and other details as requested.

10. Alerting the Principal well in advance of approaching issues, events and key dates in the School calendar.

11. Acting as the 'quality control' in respect of all letters and documents produced by or for the Principal and preparing routine correspondence using his/her own initiative.

12. Responsible for maintaining and enhancing efficient filing and document retrieval systems for the Principal

13. Acting as a central point of contact for projects which may be delegated by the Principal and to lead and participate in school projects using own initiative and keeping to agreed project deadlines.

14. Attending appropriate meetings with the Principal in order to facilitate note-taking and record-keeping.

15. Overseeing meetings, ensuring the relevant papers and documentation are compiled or received in advance to enable the Principal time to prepare

16. Establishing constructive relationships and communication with external stakeholders.

17. Supporting the Senior School Office with parent communications, in particular:

  • Day-to-day communications with parents of Senior School students
  • Managing mass communications with Senior School parents
  • Booking appointments for parents with the SS Principal or the SS Assistant Principal

18. Supporting the Senior School with any ad-hoc administrative functions as needed

General

19. Fostering and supporting the School's ethos, values, rules and guidelines.

20. Acting in accordance with relevant legislation in Singapore, as well as UK guidelines, particularly with regards to educational provision, health and safety initiatives and child safeguarding and ensuring that all students and staff maintain these standards.

Safeguarding

Abide by the school safeguarding policy and keep abreast of any changes.

Tell employers what skills you have

Mentoring
Leadership
Announcements
Classroom
Teaching
Social Media
Legislation
Arranging
Early Childhood Education
Property
Administration
Administrative Support
Internal Audit
Human Resources
Microsoft Word

  • Singapore NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. Full time

    NLCS (Singapore) believes that each employee makes a significant contribution to our success and that contributions should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee, nor NLCS (Singapore), to only the work identified....


  • Singapore NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. Full time

    Roles & ResponsibilitiesNLCS (Singapore) believes that each employee makes a significant contribution to our success and that contributions should not be limited by the assigned responsibilities.Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee, nor NLCS (Singapore), to only...


  • Singapore THE JAPANESE SCHOOL SINGAPORE Full time

    Job Descriptions: 1. Assisting School Principal in managing academical matters in school. 2. Able to be the substitute of the Principal when Principal is absent. 3. Monitor and guide all teachers in development of teaching methodology 4. Monitor school operations when necessary. 5. Being the leader of all academical staff to ensure objectives of teaching...

  • Principal

    1 day ago


    Singapore MELBOURNE INTERNATIONAL SCHOOL PTE. LTD. Full time

    Melbourne International School (MIS) is an inspiration for inclusive education in Singapore giving children access to equal opportunity education, designed to meet their needs and requirements. We want every child to achieve, aspire and succeed regardless of being differently abled. **ROLE PURPOSE**: The principal is responsible to the Board for the...


  • Singapore NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. Full time

    NLCS (Singapore) believes that each employee makes a significant contribution to our success and that contributions should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee, nor NLCS (Singapore), to only the work identified....


  • Singapore MIDDLETON INTERNATIONAL SCHOOL PTE. LTD. Full time

    Work with the School Admin and Procurement Manager to support school operations. - Perform general administrative duties - Meet and greet parents / students / visitors - Support procurement and inventory management of school resources including but not limited to teaching resources, stationery, kitchen supplies, stationery, uniforms and others school...

  • Vice Principal

    1 day ago


    Singapore NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. Full time

    **NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE)** - seeks a _ **VICE PRINCIPAL (PASTORAL CARE)** THE SCHOOL Founded in partnership with Sobha, North London Collegiate School (Singapore), will offer an academically ambitious education in keeping with the aspirational ethos of NLCS (UK). The School will provide the same impressive range of extra-curricular...

  • Head of Junior School

    2 weeks ago


    Singapore NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. Full time

    NLCS (Singapore) believes that each employee makes a significant contribution to our success and that contributions should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee, nor NLCS (Singapore), to only the work identified....

  • Assistant Principal

    3 hours ago


    Singapore NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. Full time

    **As an Assistant Principal (Academic)**: 1. Fostering an environment of reflective practice and development, leading by example in all aspects of personal and professional development 2. Developing and maintaining a culture of high expectations for oneself and others 3. Keeping abreast of developments in educational research and best practice, relevant to...


  • Singapore SINGAPORE ARTS SCHOOL LTD. Full time

    Reporting to the Vice-Principal, Student Development, the Senior School Counsellor / School Counsellor will perform the following duties: **1. School-wide Counselling system** - To plan, implement and oversee the counselling service of the whole school in consultation with Vice-Principal/Student Development. - To develop strategies for early identification...