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Team Assistant

1 month ago

Singapore MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD Full time
Roles & Responsibilities

Responsibilities

  • Managing of business trips (booking flights, transfers, accommodation, etc.)
  • Filing and tracking expense reports, processing incoming invoices
  • Setting up meetings (booking rooms, scheduling calendar entries, setting up internal/external teleconferences, MS Teams meetings)
  • Managing the Public Sector Solutions Outlook mailbox and related team meetings and calendar management
  • Support in Event Management (invitations, registrations, reporting)
  • Active role as Data Steward (creation and updating of new/current Contacts, Partners and target groups)
  • Manage the administration of team's SharePoint and communication sites (SharePoint online/Yammer)
  • Updating of team flyers, team lists, organizational charts, and distribution lists
  • Planning of office events and team events
  • Ordering of access rights for tools, drives via IT ticket
  • Working very closely with executive assistants in the department, including holiday covers
  • Perform any other position related tasks as required and given by assigned supervisors

Requirement

  • Minimum Diploma / Higher NITEC
  • Minimum of 1 year of working experience in administration
  • Good communication & organizational skills are a must
  • Very good time management and ability to handle multiple tasks
  • Ambitious and independent
  • Client focus, service focused mindset and team spirit
  • Recognition of cultural differences
  • Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word)

Interested candidates may send their resume and cover letter directly to Hibah.Bakhtavar@manpower.com.sg ,stating the position as the subject title in the email.
Hibah Bakhtavar |EA License No. 023423 | Personnel Registration No. R21103109

Tell employers what skills you have

Outlook
Microsoft PowerPoint
Microsoft Excel
Travel Arrangements
Public Sector
Team Spirit
Administration
Event Management
MS Office
PowerPoint
Office Administration
SharePoint
Time Management
Administrative Support
Scheduling