Records Management Executive

2 weeks ago


Singapore SWIFTX SOLUTIONS PTE. LTD. Full time
Roles & Responsibilities

Key Responsibilities
  • Records Oversight & Inventory

    Meet with business units to review and update records inventories.

    Conduct annual records inventory checks.

    Maintain registry room records and filing system integrity.
  • Folder & Metadata Management

    Manage folders (creation, deletion, renaming) in the records system.

    Update and maintain File Plan structures.

    Periodically update records' and folders' metadata.
  • Records Appraisal & Disposition

    Draft appraisal forms and follow up with NAS (National Archives of Singapore) on appraisal progress.

    Arrange for disposition of records (disposal/transfer).

    Coordinate digitisation of hardcopy records.
  • Access & Compliance

    Manage access permissions for folders and records.

    Ensure compliance with internal records policies and statutory requirements.
  • Reporting & Engagement

    Prepare quarterly reports on filing statistics.

    Attend monthly meetings with Corporate Affairs (CA).

    Liaise with units and stakeholders on records-related matters.
Qualifications
  • Diploma holder (any discipline; records management/IT/administration preferred but not mandatory).
  • At least 3 years of working experience (does not need to be in records management).
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Detail-oriented with good organisational and follow-up skills.
  • Strong communication and interpersonal abilities to engage across units.
Preferred Attributes
  • Ability to work independently and manage multiple tasks simultaneously.
  • Comfortable learning new systems (ECM, records management tools).
  • Process-driven mindset with eye for compliance and documentation.
Tell employers what skills you have

Account Management
Archives
Interpersonal Skills
Inventory
Event Management
Compliance
Excel
Metadata
Disposition
Able To Work Independently
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