Executive (Special Projects)

3 weeks ago

Singapore Association of Small & Medium Enterprises Full time
Roles & Responsibilities

About the Role

We are looking for a dynamic and resourceful Executive (Special Projects) to join our team, focusing primarily on award management and special projects. The role requires strong organisational and interpersonal skills to coordinate, execute, and manage corporate events, particularly our flagship award programmes. You will play a key role in sourcing clients, liaising with stakeholders, managing event logistics, and maintaining high service standards throughout.

Key Responsibilities
  • Manage award applicants and clients, acting as a key liaison for special project secretariats.
  • Assist in the conceptualization, planning, and execution of events and programs.
  • Handle all venue-related logistics, including sourcing, rental negotiations, and regulatory approvals.
  • Oversee end-to-end event logistics — from vendor management and budget tracking to on-site coordination.
  • Prepare and monitor pre- and post-event costings; ensure events are executed within budget and meet quality expectations.
  • Develop creative event proposals and suggest suitable venues in line with project objectives.
  • Manage sponsor relationships and assist with corporate sales and business development.
  • Support attendee and guest registration systems for a seamless event experience.
  • Perform ad-hoc administrative and operational duties as required by management.
Requirements
  • Diploma or Degree preferred; fresh graduates with relevant experience welcome to apply.
  • Minimum 1 year of experience in events management or related fields.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Knowledge of Adobe Photoshop and Illustrator is an added advantage.
  • Strong written and spoken English and Mandarin communication skills.
  • Familiarity with Singapore's award landscape and regulatory requirements is preferred.
Key Skills
  • Event Planning & Budget Management
  • Stakeholder & Vendor Coordination
  • Sales & Client Relationship Management
  • Written Communication & Proposal Writing
  • Software Proficiency: MS Office, Photoshop, Illustrator
Who We're Looking For

We are seeking a mature, responsible, and proactive team player who thrives in a fast-paced environment. The ideal candidate is someone who:

  • Demonstrates strong accountability and ownership over their tasks.
  • Is highly organised, detail-oriented, and able to manage multiple deadlines independently.
  • Shows initiative and problem-solving ability without needing constant supervision.
  • Works well both independently and as part of a collaborative team.
  • Possesses clear, confident communication skills to work effectively with internal and external stakeholders.
  • Has a positive attitude and professional demeanor.
Tell employers what skills you have

Negotiation
Document Management
Microsoft Office
Budget Management
Interpersonal Skills
Relationship Management
Vendor Coordination
Event Management
Event Planning
Vendor Management
Attention to Detail
Stage Management
Communication Skills
Administrative Support
Corporate Events
Team Player
Sales and Business Development
Regulatory Requirements
Business Development
Adobe Photoshop

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