Admin Officer

4 weeks ago

Singapore BANK OF COMMUNICATIONS CO., LTD Full time
Roles & Responsibilities

Job Responsibilities

This position will report directly to the Head of General Admin and support the team with the following duties:

  1. Conduct routine inspections of premises and equipment
  2. Monitor performance of cleaning,security and other outsourced services
  3. Maintain inventory of supplies and coordinate procurement when necessary
  4. Ensure compliance with safety,health and building regulations
  5. Support fire drills,annual shutdown and emergency response readiness
  6. Preparing, organizing and storing information in paper and digital form
  7. Dealing with queries,meeting rooms reservations etc
  8. Coordinate event setup,teardown and liaise with internal teams
  9. Administration and maintenance of fixed assets
  10. Liaison with vendors on office related matters
  11. Prepare and manage the facilities budget
  12. Administration and maintenance of warehouse storage records, internal circulars
  13. Support control,maintenance and administration of office security etc
  14. Other general administrative matters

Requirements

  • Minimum diploma in Facilities Management or relevant discipline from a recognized tertiary institute
  • At least 3 years of relevant experience in facilities management/building services/estate operations/general admin related field
  • Fresh Graduates Diploma/ Degree in facilities management are welcome to apply
  • Understanding of building systems,maintenance protocols and safety standards (e.g. Fire Safety Act)
  • Ability to multi-task and work under pressure in a dynamic and fast-paced environment
  • Good communication,project management and interpersonal skills
  • Proficient in MS Office
  • Must have valid Class 3 driving license
Tell employers what skills you have

Fire Safety
Ability to Multitask
Microsoft Office
Microsoft Excel
Interpersonal Skills
Inventory
Administration
MS Office
Procurement
Emergency Response
Class 3 Driving License
Administrative Support
Facilities Management

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