Assistant of GM

3 weeks ago

Singapore ALPHA ESS INTERNATIONAL PTE. LTD. Full time
Roles & Responsibilities

Job Description

  • Executive Support: Provide comprehensive administrative and operational support to the General Manager, including managing calendars, scheduling meetings, arranging travel, and handling correspondence.
  • Communication Hub: Act as a primary point of contact for internal and external stakeholders, screening calls, emails, and visitors, and directing inquiries to the appropriate personnel.
  • Information Management: Prepare, review, and edit reports, presentations, and other documents for the GM, ensuring accuracy, clarity, and timely delivery.
  • Project Coordination: Assist in the coordination and tracking of various projects and initiatives, ensuring deadlines are met and progress is regularly communicated to the GM.
  • Meeting Management: Organize and facilitate meetings, including preparing agendas, taking minutes, tracking action items, and ensuring follow-up.
  • Data Analysis & Research: Conduct research, gather data, and perform preliminary analysis to support the GM's decision-making process.
  • Confidentiality: Handle sensitive information and confidential matters with the utmost discretion and professionalism.
  • Operational Support: Assist in various operational tasks as needed, helping to streamline processes and improve efficiency across departments.
  • Event Coordination: Support the planning and execution of company events, internal gatherings, and GM-related engagements.
  • Liaison Role: Facilitate effective communication and collaboration between the GM and department heads or cross department from the Headquarter, team members, and external partners such as government parties or any relevant association.
  • Others task assigned by the GM.

Qualification Requirement

  • At least Bachelor's degree in any related field.
  • Minimum of 5 years of experience in or similar support role, preferably supporting management.
  • Excellent command of both written and spoken English and Bahasa Malaysia. Proficiency in Mandarin is a strong advantage. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various communication and project management tools.
  • Exceptional organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously under pressure.
  • Strong interpersonal and communication skills, with the ability to interact professionally and effectively with all levels of staff and external contacts.
  • A proactive attitude with the ability to anticipate needs, identify potential issues, and propose solutions independently.
  • Proven ability to handle confidential information with integrity and discretion.
  • Strong problem-solving abilities and a keen eye for detail and with ability to adapt to a fast-paced and evolving work environment.
Tell employers what skills you have

Ability to Multitask
Microsoft Office
Data Analysis
Travel Arrangements
Interpersonal Skills
Arranging
Information Management
Data Management
Administration
PowerPoint
Project Management
Pressure
Time Management
Communication Skills
Administrative Support
Excel
Project Coordination
Screening
Scheduling
Directing

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