Manager, Administration and Planning

4 weeks ago

Singapore SINGAPORE UNIVERSITY OF SOCIAL SCIENCES Full time
Roles & Responsibilities

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

About The Job

The successful candidate will support the Assistant Director to manage the unit and is pivotal in ensuring efficient administrative support, resource planning, and smooth operations to achieve Infrastructure department's goals.

What You Will be Doing

Key Responsibilities:

  • Develop and oversee departmental budgets to ensure financial accountability and efficient allocation of resources.
  • Monitor payments, financial transactions, and cost optimisation initiatives.
  • Manage the end-to-end tendering process, ensuring compliance with procurement policies and guidelines.
  • Evaluate and recommend vendors for optimal contract terms and quality.
  • Strategise and implement cost-effective procurement practices.
  • Establish and maintain vendor relationships to ensure timely and quality delivery of goods and services.
  • Oversee the administration of corporate insurance policies and claims.
  • Identify and mitigate infrastructural and organisational risks effectivel
  • Develop policies, procedures and workflows to manage the tracking, maintenance, and lifecycle of corporate assets and inventories.
  • Implement systems to monitor inventory levels and asset utilisation.

  • Lead contract renewals and compliance monitoring.
  • Maintain a robust vendor management system to drive performance and value.
  • Collaborate with leadership to develop and implement strategic initiatives for Infrastructure department.
  • Drive operational improvements and process efficiencies across the department.
  • Facilitate clear and effective communication within the department and organisation.
  • Develop and deliver training programs to enhance team capabilities and knowledge.
  • Oversee daily office administrative tasks, including pantry and office supplies management.
  • Ensure seamless management of the corporate cars.
Job Requirements
  • Bachelor degree in Business Administration, Management, or a related field with 5 to 10 years of relevant working experience.
  • A resourceful team player and leader with a lot of initiative and an ability to work independently
  • Good time management
  • Mature and meticulous
  • Strong analytical and strategic thinking skills.
  • Excellent communication, negotiation, and interpersonal skill
  • Proficiency in project management and process improvement methodologies.
What We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career

Besides that, you will also get:

  • Competitive Pay Package
  • Hybrid Work Arrangement (Subject to Job Role)
  • Medical Benefits
  • Flex Benefits
  • Family Care Leaves
  • Volunteer Service Leaves
  • Wellness & Recreation Activities
  • Lifelong Learning Opportunities
  • Career Development Opportunities through Internal Job Postings and Transfers

Interested applicants are invited to apply directly to our Career Portal. We regret that only shortlisted candidates will be notified.

Tell employers what skills you have

Vendor Relationships
Lifelong Learning
Ability To Work Independently
Process Improvement
Inventory
Business Process Reengineering
Financial Transactions
Administration
Social Sciences
Procurement
Administration Management
Demand Planning
Time Management
Administrative Support
Crunch
Tendering

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