Administrative Assistant

4 days ago

Singapore CITY BALLET ACADEMY PTE. LTD. Full time
Roles & Responsibilities

About Us:

City Ballet Academy is a renowned private enrichment dance school offering top-tier dance education to students of all ages. With a strong emphasis on nurturing talent and fostering a love for dance, our academy is dedicated to providing an inspiring and professional learning environment. We are currently seeking an organised and dynamic Administrative Manager to join our team.

Job Description:

The Administrative Assistant & Receptionist will play a key role in the smooth operation of the academy, supporting daily administrative tasks, supporting students, parents, and faculty, and ensuring a positive experience for all stakeholders. The ideal candidate will be a detail-oriented and proactive individual with excellent organisational and communication skills.

Key Responsibilities:

  • Support day-to-day administrative functions, including student registration, scheduling, and record-keeping.
  • Serve as the primary point of contact for student and parent inquiries.
  • Coordinate with instructors to manage class schedules, student progress reports, and other essential communications.
  • Support billing, invoicing, and payment tracking, ensuring timely and accurate processing.
  • Support events such as performances, examinations, competitions, and special programs, working closely with the academy's Directors, faculty and staff.
  • Ensure that the studio facilities are well-maintained and that supplies are stocked and available.
  • Assist in marketing and promotion efforts, including managing social media accounts and updating the academy website.
  • Collaborate with Directors on strategic initiatives for the growth and success of the academy.

Requirements:

  • Proven experience in an administrative and receptionist role.
  • Excellent interpersonal and communication skills, with the ability to work effectively with students, parents, and staff.
  • Strong organisational skills and attention to detail.
  • Ability to multitask and manage multiple priorities in a fast-paced environment.
  • Familiarity with office management software (e.g., Microsoft Office, Google Workspace) and online registration systems.
  • A passion for the arts, dance, or education is a plus.
  • 40 hours (5 days) work week.
  • Working hours: Tuesday - Thursday 12.30pm - 9.30pm, Saturday and Sunday 9am - 5.30pm (Monday and Friday off).
  • Weekend allowance entitlement.

Salary & benefits:

  • SGD 3,300 (before weekend allowance)
  • Weekend allowance of $50 per day
  • Medical benefits
  • CPF

Why Join Us?

  • Be part of a vibrant and creative community.
  • Opportunity to grow within a dynamic organisation.
  • Competitive salary and benefits.

How to Apply:

Interested candidates are invited to send their resume and a cover letter outlining their qualifications and interest in the position.

Tell employers what skills you have

Ability to Multitask
Microsoft Office
Microsoft Excel
Dance Education
Good Interpersonal Communication Skills
Ballet
Office Management
Good Communication Skills
Attention to Detail
Communication Skills
Administrative Support
Microsoft Word
Scheduling

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