Personal assistant cum HR

4 weeks ago


Singapore PHARMAGEND GLOBAL MEDICAL SERVICES PTE. LTD. Full time
Roles & Responsibilities

KEY DUTIESAND RESPONSIBILITES:

Personal Assistant function-

  • Providing secretarial and personalized support to both the CEO and President of the company.
  • Coordinate with various stakeholders to manage both the CEO and President’s calendar for appointments, meetings, events and functions.
  • Take and circulate meeting minutes and ensure follow-up actions in the minutes are carried out.
  • Coordinate and make arrangements for both the CEO and President’s travelling trips including but not limited to itinerary planning, flight, hotel, transportation, reservations and meetings,
  • To maintain proper record of both the CEO and President’s monthly expenses claims and submit it accordingly.
  • Receive and attend to all the CEO and President’s guests.
  • Attends to feedbacks from the public and meetup with internal and external stakeholders as when required.
  • Prepares newsletters, notifications and letters to circulate to both internal and external stakeholders.
  • Handles incoming and outgoing letters from and to relevant authorities pertaining to company feedback and complaints.
  • Assist other general administrative support such as filing, preparing reports and correspondence.
  • VISA arrangement for visitor and in house team.
  • Any other activities as and when assigned by the Superior.

HR& Admin function-

  • Posting job advertisements for vacancies and coordinate interview with candidates.
  • Managing employee and company insurance.
  • Prepares employees for assignments by establishing and conducting orientation (fingerprint registration) and training programs.
  • Responsible for up-to-date employee data TMS record.
  • Prepare and coordinate worker's work permit application / renewal / cancellation.
  • Assist in admin duties such as staff leave administration and medical claims.

REQUIREMENT:

  • Good interpersonal and communication skills
  • A good team player with positive learning attitude.
  • Able to work independently with minimum supervision.
  • Basic foundational Chinese language required to communicate with the CEO and President.

EDUCATION & EXPERIENCE:

  • Min Diploma in any discipline with min 3 years of relevant work experience as a Personal Assistant/ Secretary/ Administrative/ Human Resource.

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Arranging
Administration
Data Entry
TMS
Transportation
Human Resource
Communication Skills
Administrative Support
Team Player
Able To Work Independently

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