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Office Maintenance Co-ordinator

2 months ago

Singapore TD CONNEX PTE. LTD. Full time
Roles & Responsibilities

Our Story

At TD Connex, we are more than just a consumer electronics manufacturer; we are a team of innovators, creators, and problem-solvers dedicated to enhancing everyday life through cutting-edge technology. Our journey began with a simple yet powerful idea: to connect people with the future through innovative electronic solutions. Over the years, we have grown from a small startup into a leading global player, all while staying true to our core values of quality, integrity, and customer-centricity. Our story is one of relentless pursuit of excellence, where every product we create is a testament to our commitment to making a difference in the world.

What We Do

TD Connex specializes in designing, manufacturing, and distributing a wide range of consumer electronics that cater to the evolving needs of modern consumers. From smart home devices to wearable technology and beyond, our products are engineered to deliver convenience, efficiency, and style. We leverage the latest advancements in technology to create solutions that not only meet but exceed the expectations of our customers. Whether it’s through innovative features, sleek designs, or intuitive interfaces, our products are built to enhance the way people live, work, and play.

What We Are Looking For

The Office Maintenance Co-ordinator is responsible for ensuring the smooth operation and maintenance of office facilities. This includes managing repairs, monitoring supplies (including food and drinks), coordinating with vendors, and ensuring a safe and efficient work environment. The role also involves handling expense claims, managing reception tasks for visitors, and responding promptly to maintenance and employees' requests.


Key Responsibilities

- Office Maintenance & Repairs : Coordinate and oversee regular maintenance tasks such as cleaning, HVAC, lighting, plumbing, and other office systems. Arrange for timely repairs when needed.

- Vendor & Contractor Management: Liaise with external vendors and contractors for office maintenance, repairs, and renovation projects. Ensure that work is completed to a high standard and within budget.

- Safety & Compliance: Ensure the office complies with health and safety regulations. Regularly inspect fire extinguishers, first-aid kits, and emergency exits to ensure they meet safety standards.

- Inventory & Supplies Management (Including Food & Drinks): Monitor and manage office supplies, including janitorial supplies, food, drinks, and tools for minor repairs. Coordinate with procurement for reordering when stock is low.

- Expense Claim Preparation: Assist staff in the preparation of travel expense claims rensuring all documentation is accurate and properly submitted for approval.

- Manage reception duties when required, including welcoming and assisting visitors, ensuring they are comfortable, coordinating meeting room arrangements, and setting up audio-visual (AV) equipment as needed.

- Office Equipment & Systems Maintenance: Oversee routine checks of office equipment (e.g., air-conditioning systems, electrical systems) and ensure all machinery is in good working order.

- Budgeting & Cost Control: Assist in budgeting for office maintenance and operational expenses, keeping accurate records of maintenance activities, supply usage, and costs.

- Employee Support: Act as the first point of contact for maintenance-related inquiries and issues raised by office staff. Address concerns promptly to minimize downtime.

- General Administrative Tasks: Handle paperwork related to maintenance contracts, safety inspections, office supply orders, and expense claims. Assist with any other ad-hoc tasks as required by the superior.

Qualifications and Skills:

- Proven experience in office or facility maintenance roles.

- Good organizational skills and attention to detail.

- Proficiency in Microsoft Office (Excel, Word) for reporting, record-keeping, and expense claim preparation.

- Basic knowledge of safety regulations and compliance requirements.

Core Competencies:

- Ability to work independently and prioritize tasks

- Problem-solving skills to handle maintenance issues effectively

- Budget management experience is an advantage

- High level of initiative and reliability

- Occasional after-hours or weekend work may be required for emergency repairs or support

What We Offer

We value our employees and offer a supportive and inclusive work environment where you can thrive and grow. We provide competitive compensation, comprehensive benefits and opportunities for professional development.

If you have a keen eye for detail and enjoy ensuring smooth office operations, this is the perfect opportunity for you to make a difference and grow with us"


Tell employers what skills you have

Troubleshooting
Microsoft Office
Microsoft Excel
Audiovisual
Lighting
Budget Management
Ability To Work Independently
Workplace Safety
Inventory
HVAC
Reliability
Procurement
Attention to Detail
AV
Budgeting
Facility Maintenance
Refurbishing
Cost Control
Electronics
Facilities Management