Senior Assistant Director and Head, Administration, Office of Research

4 weeks ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore's national teacher education institute, and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

NIE invites applications for the position of Senior Assistant Director and Head, Administration, Office of Research.

Responsibilities
  • Strategic planning of administrative structures in the Office of Research.
  • Oversight of administrative units and operational processes in the Office of Research and the Research Centres (RC).
  • Strategic oversight of the administrative (HR and FIN) processes for ERFP and Non ERFP projects helmed by faculty in Office of Research and RCs.
  • Ensure good governance and compliance across research administration processes.
  • Strategic leadership of the continuous development of the professional standard and productivity of administrative staff.
  • Administrative capacity building of MSOs in Office of Research with an interest in learning and development including succession planning and career progression.
  • Oversight of the budget, disbursement of funds and monitoring the budgets of operations for programmes under the purview of Office of Research.
  • Evaluate and approve ERFP project fund virement requests.
  • Perform role of approving authority within delegated funding limits.
  • Assist Dean/Office of Research in coordinating staff appraisals in Office of Research, and in the appraisals of Appointment holders.
  • Chairperson for all MSO interviews and recruitment.
  • Key liaison with CPDO on HR and FIN related matters.
  • Oversight of regular stakeholders' reporting such as KPI reporting to MOE and NIE, Director's Strategic Meeting (DSM), NIE Executive Committee and NTU Board of Trustees' reporting.
  • Oversight of research projects' compliance to NIE's institutional guidelines and norms.
  • Support research management and project governance matters for Office of Research.
  • Oversight of logistic support for events in Office of Research.
  • Other duties as assigned by Dean, Office of Research.


Requirements
  • A university degree.
  • Proven experience in administrative roles for at least 10 years, preferably in an academic or research setting.
  • Strong leadership and people management skills with a keen interest in developing staff.
  • Strong interpersonal skills. Building and maintaining relations with key stakeholders (researchers, policymakers, educators, etc.).
  • Strong written and communication skills.
  • Excellent organizational and time-management skills.
  • Proficiency in Microsoft Office suite and other relevant software.
  • Critical and strategic thinking skills.
  • Ability to manage and resolve conflicts.
  • Ability to multitask.
  • Facilitation of change management.
  • Good numerical skills.


Closing Date

The closing date of the advertisement is 17 June 2024. We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats.

Hiring Institution: NIE

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