Office Operations Executive
6 days ago
ROOFTOP PTE. LTD. is seeking a detail-oriented and proactive Office Operations Executive to ensure smooth day-to-day office functions and operational efficiency. The ideal candidate will oversee administrative processes, office management, vendor coordination, and internal workflow to support the interior design team.
Key Responsibilities- Office Administration: Oversee daily office operations, including facilities management, inventory control, and supplies procurement.
- Operational Support: Streamline office processes to improve efficiency and workflow within the company.
- Vendor & Supplier Coordination: Manage relationships with suppliers, contractors, and service providers to ensure timely delivery of goods and services.
- Scheduling & Coordination: Assist in scheduling meetings, managing calendars, and coordinating logistics for internal and client meetings.
- Document Management: Maintain organized records, contracts, invoices, and other essential business documents.
- HR & Payroll Support: Assist in employee onboarding, maintaining HR records, and coordinating payroll-related documents.
- Compliance & Policies: Ensure the office complies with regulatory requirements, health and safety guidelines, and internal company policies.
- Finance & Budget Support: Track office expenses, manage petty cash, and liaise with the finance team for budgeting and reporting.
- IT & Office Equipment Management: Ensure smooth operation of office equipment, liaise with IT support for system troubleshooting, and maintain digital records.
- Event & Project Coordination: Assist in planning company events, internal projects, and operational improvements to enhance workplace culture.
Document Management
Microsoft Excel
Office Management
Payroll
Vendor Coordination
Inventory Control
Procurement
Office Administration
Compliance
Interior Design
Budgeting
Project Coordination
Regulatory Requirements
Scheduling
Facilities Management
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