Operations Executive
3 weeks ago
I. JOB DESCRIPTIONS
- Understand contractual terms and obligations to fulfil shipment requirements for coal and base metals, include handling in the area of Indonesian coal
- Upon confirmation of trade, draft and prepare contracts of sales and purchase
- Liaise with counterparts on vessel nomination, load and discharge port details
- Liaise with customers on draft LC opening or Export LC
- Prepare and ensure shipping documents to comply with LC requirements. Liaise with bank directly for LC negotiation
- Update buyers and sellers on vessel movement
- Check and/or prepare invoices and relevant documents from supplier / to Buyer to ensure compliance with terms of agreement.
- Prepare lay time calculations (demurrage, dispatch), for buyer calculate discharging lay time, for seller; resolve issues as required.
- Monitor receivables and payables from counterpart.
- Ensure all month end transactions are complete within stipulated timeline.
- Monitor shipment status
- Upon loading of shipment, record quality, quantity, bill of lading and all shipping documents; checking against buyer's LC or shipping instructions.
- Monitor demurrage and/or dispatch receivables or payables.
- Work collaboratively with the team to provide support and coverage as required.
- Support and advise Front Office in Contract review, revision and recommendation to ensure risk exposure is minimized
- Collaborate with the team to ensure all transactions are executed accordingly to internal rules and escalate if required.
- Work with various departments to determine amicable solutions.
- Adhere to internal control and compliance procedures
- Liaise with the Compliance team to review, update and improve internal control processes on a timely basis
- Any other tasks relevant to Trade Operations, as may be assigned by supervisor
II. REQUIREMENTS
- At least 5 years of experience in a coal and base metals operation, include handling in the area of Indonesian coal
- Strong knowledge of various incoterms and well understanding with Letter of credit & UCP600
- Familiarity with shipping (bulk) and usage of laycan and demurrage, particularly on FOB-CFR shipments
- Teamwork mindset
- Proficient understanding of contractual commercial terms
- Knowledge of International Base Metals or Coal Trade (related to procedural flow of trade, B/Cs, B/Ls, Security Trade Control, Internal Control)
- Proficiency in Commodities Trading Systems
Commodity
Microsoft Office
Microsoft Excel
Base Metals
Interpersonal Skills
Inventory
Positive Team Player
Trading Systems
Negotiation Skills
Compliance
Attention to Detail
Freight
Customer Service
Adaptable to Changes
Able to Work under Pressure
Shipping
Able To Work Independently
Ability to Prioritize
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