Procurement and Office Administration Executive, DxD Hub

2 months ago

Singapore A*STAR RESEARCH ENTITIES Full time
Roles & Responsibilities

Job Description:

  • Support procurement process at DxD Hub, ensuring technical and policy compliance as well as value-for-money.
  • Structuring requirements for procurement process: Translate purchase requests from technical team to online procurement systems.
  • Perform and/or support activities throughout procurement process. Example activities include creating internal approval memos and justification, preparing external documents (e.g. Invitation to Quote, Tenders).
  • Support proposal evaluation: work with users to perform structured assessment of vendor proposals and recommend proposal to award.
  • Partner with executives in other functions including Procurement and Finance to ensure efficient operations.
  • Collate and track data to support analysis, including maintaining databases and hard copy records.
  • Ensure that database is updated in a timely and accurate manner.
  • Provide general administrative and clerical support to DxD Hub Team ensuring safe and comfortable DxD Hub operations.
  • General administrative and clerical support to DxD Hub Team.
  • Manage and monitor inventory of office and pantry supplies and re-order as needed.
  • Track non-scientific equipment and assets (e.g. video conferencing system, furniture) and work with vendors for maintenance.
  • Monitor facilities vendors (e.g. cleaning, telecom) to ensure a comfortable office environment for staff including light clean-up as needed.
  • Work closely with SpIA and HR for the issuance of staff card for new hires and ensure that the staff has access to all DxD office sites.

Job Requirements:

  • Diploma holder with a certificate in professional secretarial skills/ finance.
  • Minimum 5 years of relevant experience in similar capacity.
  • Experience in purchasing of biomedical consumables and equipment would be an advantage.
  • Proficient in MS Office Applications, including Word, Excel, PowerPoint, and Outlook.
  • A team player with excellent interpersonal, communication and organisational skills.
  • Able to communicate effectively, multi-task, and work in a dynamic environment.
  • Well organised and good written communication skills.
  • Awareness of workplace health and safety would be an advantage.
  • Meticulous and able to work independently in a fast-paced environment.
  • Individual who is self-motivated, and results driven.
  • Proactive and takes ownership of projects.
  • Adaptable and able to work under pressure.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.


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