Procurement and Office Administration Executive, DxDHub

5 days ago


Singapore A*star Research Entities Full time
Job Description:
  • Supportprocurement process at DxD Hub, ensuring technical and policycompliance as well as value-for-money.
  • Structuring requirements for procurement process:Translate purchase requests from technical team to onlineprocurement systems.
  • Perform and/or supportactivities throughout procurement process. Example activitiesinclude creating internal approval memos and justification,preparing external documents (e.g. Invitation to Quote,Tenders).
  • Support proposal evaluation: workwith users to perform structured assessment of vendor proposals andrecommend proposal to award.
  • Partner withexecutives in other functions including Procurement and Finance toensure efficient operations.
  • Collate and trackdata to support analysis, including maintaining databases and hardcopy records.
  • Ensure that database is updatedin a timely and accurate manner.
  • Providegeneral administrative and clerical support to DxD Hub Teamensuring safe and comfortable DxD Hub operations.
  • General administrative and clerical support to DxD HubTeam.
  • Manage and monitor inventory of officeand pantry supplies and re-order as needed.
  • Track non-scientific equipment and assets (e.g. videoconferencing system, furniture) and work with vendors formaintenance.
  • Monitor facilities vendors (e.g.cleaning, telecom) to ensure a comfortable office environment forstaff including light clean-up as needed.
  • Workclosely with SpIA and HR for the issuance of staff card for newhires and ensure that the staff has access to all DxD officesites.

Job Requirements:
  • Diploma holder with a certificate inprofessional secretarial skills/ finance.
  • Minimum 2 years of relevant experience in similarcapacity.
  • Experience in purchasing ofbiomedical consumables and equipment would be anadvantage.
  • Proficient in MS OfficeApplications, including Word, Excel, PowerPoint, andOutlook.
  • A team player with excellentinterpersonal, communication and organisational skills.
  • Able to communicate effectively, multi-task, and work ina dynamic environment.
  • Well organised and goodwritten communication skills.
  • Awareness ofworkplace health and safety would be an advantage.
  • Meticulous and able to work independently in a fast-pacedenvironment.
  • Individual who is self-motivated,and results driven.
  • Proactive and takesownership of projects.
  • Adaptable and able towork underpressure.

The aboveeligibility criteria are not exhaustive. A*STAR may includeadditional selection criteria based on its prevailing recruitmentpolicies. These policies may be amended from time to time withoutnotice. We regret that only shortlisted candidates will benotified.

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