Procurement and Office Administration Executive, DxDHub
5 days ago
- Supportprocurement process at DxD Hub, ensuring technical and policycompliance as well as value-for-money.
- Structuring requirements for procurement process:Translate purchase requests from technical team to onlineprocurement systems.
- Perform and/or supportactivities throughout procurement process. Example activitiesinclude creating internal approval memos and justification,preparing external documents (e.g. Invitation to Quote,Tenders).
- Support proposal evaluation: workwith users to perform structured assessment of vendor proposals andrecommend proposal to award.
- Partner withexecutives in other functions including Procurement and Finance toensure efficient operations.
- Collate and trackdata to support analysis, including maintaining databases and hardcopy records.
- Ensure that database is updatedin a timely and accurate manner.
- Providegeneral administrative and clerical support to DxD Hub Teamensuring safe and comfortable DxD Hub operations.
- General administrative and clerical support to DxD HubTeam.
- Manage and monitor inventory of officeand pantry supplies and re-order as needed.
- Track non-scientific equipment and assets (e.g. videoconferencing system, furniture) and work with vendors formaintenance.
- Monitor facilities vendors (e.g.cleaning, telecom) to ensure a comfortable office environment forstaff including light clean-up as needed.
- Workclosely with SpIA and HR for the issuance of staff card for newhires and ensure that the staff has access to all DxD officesites.
Job Requirements:
- Diploma holder with a certificate inprofessional secretarial skills/ finance.
- Minimum 2 years of relevant experience in similarcapacity.
- Experience in purchasing ofbiomedical consumables and equipment would be anadvantage.
- Proficient in MS OfficeApplications, including Word, Excel, PowerPoint, andOutlook.
- A team player with excellentinterpersonal, communication and organisational skills.
- Able to communicate effectively, multi-task, and work ina dynamic environment.
- Well organised and goodwritten communication skills.
- Awareness ofworkplace health and safety would be an advantage.
- Meticulous and able to work independently in a fast-pacedenvironment.
- Individual who is self-motivated,and results driven.
- Proactive and takesownership of projects.
- Adaptable and able towork underpressure.
The aboveeligibility criteria are not exhaustive. A*STAR may includeadditional selection criteria based on its prevailing recruitmentpolicies. These policies may be amended from time to time withoutnotice. We regret that only shortlisted candidates will benotified.
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