Mobility Meetings

1 week ago

Singapore ZENITH INFOTECH (S) PTE LTD. Full time
Roles & Responsibilities

This is a 6-months contract assigned to our client


Budget : Up to S$4500

Contract : 6 months



The Singapore Meetings & Events team manages over 130 events per year, for employees of the company, held at external venues, which range from training events for 10 people up to the annual office-wide events for over 700 people.


The events include small dinners, lunch bookings in exclusive private dining rooms, training sessions, office wide meetings, office wide cocktail events, community BBQ’s, graduate functions and many other events.


In this specific role, the Meetings & Events Analyst/Senior Analyst involves taking that original brief from the beginning to seeing the event through to the end (listen to the brief, research, venue sourcing, negotiation, logistics, financial admin, budget planning, communication management, reconciliation & closing of event).


These are detailed below.


• Provide guidance on company policy information to internal clients – Ensuring insurance, legal, health and safety obligations are adhered to for all events

• Provide advisory services to internal clients to assist with cost mitigation – offering alternatives or championing use of company office where possible for events

• Be the main point of contact with clients and vendors for all events

• Venue sourcing: provide options to internal clients based on their brief & budget

• Create and maintain a budget for each event, seeking approvals where necessary and reconciling costs post event

• Negotiation of rates and terms with suppliers

• Meeting logistics (venue management, caterers, audio visual etc) including drafting run sheets and floorplans

• High volume administration duties

• Process deposits and invoices for all events and coordinate with finance team in China to ensure payments are made on time and allocated correctly.

• Arrange printing and materials for events

• Liaise with internal (Marketing, Finance, Legal etc) and external clients (theme-ing providers, AV companies, printing suppliers, etc.)

• Draft & send communications

• RSVP management through online events management tool

• Use company’s internal tools (including new Meetings & Events tool) to manage events

• Follow company Meeting & Event policies to ensure compliance

• Ability to use company’s registration system for events

• Provide occasional off-site support for functions

• Develop and maintain excellent working relationships with stakeholders and suppliers

• Assist M&E Manager with internal communications ideation and delivery

• Offer and brainstorm solutions to internal issues and assist to streamline program where necessary

• Work with pan-ASEAN team to streamline and baseline current processes to help smooth delivery across the region


Qualifications and Experience

Education

• Qualification in a related field (e.g. events management) an advantage


Skills

• Excellent Customer Service skills

• Self-starter, with strong interpersonal, organizational, analytical, and verbal & written communication skills

• Ability to function as a Team Player and maintain a good working relationship, yet think and act independently with professionalism, discretion and confidentiality

• Ability to manage time and meet required deadlines in a fast-paced and dynamic environment

• Ability to exercise tact and diplomacy in all dealings

• Attention to detail

• Extensive event management experience preferred with a Hotel/Catering industry background (Including good planning and operational understanding/skills a necessity)

• Good financial acumen including budget management & understanding of financial reporting

• Strong computer skills and confident and professional phone manner

• Critical thinker with superior issue resolution skills

• 3rd Party Vendor/Partner & Service Quality Management

• Proficiency with standard Microsoft applications (excel, word, exchange) plus job specific tools (Share Point, Cvents etc)

• Multi-tasking skills; ability to manage own workload and adjust priorities to work efficiently and meet deadlines, often under compressed time pressure

• Not afraid to roll up sleeves and get involved and take ownership where necessary

• Policy interpretation and implementation

• Stakeholder relationship management

• Project/program management skills preferable, including continuous improvement methodologies

• Experience in a corporate environment preferable

• Good restaurant/venue/supplier knowledge in Singapore

• Strong time management skills

• Ability to adapt to change and use problem solving skills to overcome unexpected things that may arise


Work Experience

• 1 to 3 years in event management experience preferred with a Hotel/Catering industry background (Including good planning and operational understanding/skills a necessity)


Work Requirements

• Light travel, if required.




Tell employers what skills you have

Customer Service Skills
Venue Management
Internal Communications
Budget Management
Quality Management
Multitasking Skills
Relationship Management
Financial Acumen
Event Management
Adapt to Change
Deposits
AV
Diplomacy
Financial Reporting

  • Mobility Meeting Coordinator

    8 hours ago

    Singapore KRIS INFOTECH PTE. LTD. Full time

    About the RoleWe are seeking a highly skilled and organized Mobility Meeting Coordinator to join our team at KRIS INFOTECH PTE. LTD.Job Description:The successful candidate will be responsible for coordinating all aspects of meetings and events, ensuring seamless execution from start to finish. This includes providing guidance on company policies, advising...

  • Product Designer

    3 weeks ago

    Singapore Neuron Mobility Full time

    About the RoleAs a Product Designer at Neuron Mobility, you will be part of a dynamic team that strives to deliver results with the highest impact and is committed to following through. You will work closely with cross-functional teams to bring concepts from ideation to execution, ensuring seamless collaboration and effective communication.Key...

  • Onsite Mobility Specialist

    1 week ago

    Singapore WEICHERT WORKFORCE MOBILITY SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesThe successful candidate will have a key role in supporting all aspects of the domestic and international relocation and assignment programs globally. You will also assist in the management of a third-party relocation provider to support employees and their families in using relocation and assignment benefits.This is a position for a...

  • Global Talent Mobility Expert

    3 days ago

    Singapore WEICHERT WORKFORCE MOBILITY SINGAPORE PTE. LTD. Full time

    At Weichert Workforce Mobility Singapore PTE. LTD., we are seeking an experienced Global Talent Mobility Expert to join our team.Salary: SGD 120,000 - 150,000 per annumAbout the RoleWe are looking for a highly skilled and organized individual to support all aspects of domestic and international relocation and assignment programs globally. This role will be...

  • Global Talent Mobility Consultant

    1 day ago

    Singapore WEICHERT WORKFORCE MOBILITY SINGAPORE PTE. LTD. Full time

    Job SummaryWe are seeking a skilled Global Talent Mobility Consultant to join our team at Weichert Workforce Mobility Singapore PTE. LTD.About the RoleThis is a unique opportunity to support all aspects of domestic and international relocation and assignment programs globally. You will collaborate with key partners to ensure day-to-day operational delivery...

  • Project Coordinator for Siemens Mobility Rail Infrastructure

    1 month ago

    Singapore Siemens Mobility Pte Ltd Full time

    About the RoleAs a key member of our drafting team, you will be responsible for assisting the BIM and Drafting Manager in various tasks related to engineering file management, drawing submissions, and technical issues. The ideal candidate will have a strong background in MEP/C&S/Architecture and proficiency in MicroStation V8i & Connect Edition software....

  • Project intern

    3 weeks ago

    Singapore Siemens Mobility Full time

    Siemens Mobility is an outstanding place to have a career in an innovative environment. Siemens Mobility Rail Infrastructure business supplies the global markets of rail and road-bound transport with innovative products and solutions for Rail Automation, Rail Electrification and in the area of intermodal mobility, apps and backend systems. Be a part of it,...

  • Mobility Meetings

    4 weeks ago

    Singapore ADECCO PERSONNEL PTE LTD Full time

    Roles & ResponsibilitiesThe Singapore Meetings & Events team manages over 130 events per year, for employees of the company, held at external venues, which range from training events for 10 people up to the annual office-wide events for over 700 people.The events include small dinners, lunch bookings in exclusive private dining rooms, training sessions,...

  • Performance controlling intern

    3 weeks ago

    Singapore Siemens Mobility Full time

    Siemens Mobilityis an outstanding place to have a career in an innovative environment. Siemens Mobility Rail Infrastructure business supplies the global markets of rail and road-bound transport with innovative products and solutions for Rail Automation, Rail Electrification and in the area of intermodal mobility, apps and backend systems. Be a part of it,...

  • System design expert

    1 month ago

    Singapore Siemens Mobility Full time

    Siemens Mobility is an outstanding place to have a career in an innovative environment. Siemens Mobility Rail Infrastructure business supplies the global markets of rail and road-bound transport with innovative products and solutions for Rail Automation, Rail Electrification and in the area of intermodal mobility, apps and backend systems. Your Role –...

  • Global Mobility Expert

    1 month ago

    Singapore Publicis Re:Sources Global Full time

    Job Opportunity At Publicis Re:Sources Global, we're seeking a highly skilled Global Mobility Expert to join our team. As a key member of our global mobility team, you will be responsible for coordinating and administrating all activities within the end-to-end mobility lifecycle. Your expertise will ensure the reliable adoption of standard global mobility...

  • Mobility Meetings

    1 week ago

    Singapore KRIS INFOTECH PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description: Provide guidance on Company policy information to internal clients – Ensuring insurance, legal, health and safety obligations are adhered to for all events Provide advisory services to internal clients to assist with cost mitigation – offering alternatives or championing use of Company office where possible for...

  • Quality Assurance Coordinator

    3 weeks ago

    Singapore Siemens Mobility Pte Ltd Full time

    About Siemens Mobility Pte LtdSiemens Mobility is a leading provider of innovative solutions for the rail and road-bound transport industries. Our company supplies products and solutions for Rail Automation, Rail Electrification, and intermodal mobility.Job DescriptionWe are seeking a Quality Assurance Coordinator to join our team in Singapore. The...

  • Creative Digital Design Specialist

    2 weeks ago

    Singapore Siemens Mobility Pte Ltd Full time

    Designing the Future of MobilityWe are seeking a highly motivated and creative UI Design Intern to join our team at Siemens Mobility Pte Ltd in Singapore. This is an outstanding opportunity to work in an innovative environment and be part of shaping the future of mobility.About UsSiemens Mobility is a leading provider of innovative solutions for rail and...

  • BIM Coordinator

    1 month ago

    Singapore Siemens Mobility Pte Ltd Full time

    Join Siemens Mobility Pte Ltd as BIM Coordinator and contribute to the success of our Rail Infrastructure business. In this role, you will support BIM Managers in consolidating information and exchanging models to avoid issues between contractors' work. Your responsibilities will include generating and modifying BIM models, editing AutoCAD and MicroStation...

  • Mobility Meetings

    4 weeks ago

    Singapore ELLIOTT MOSS CONSULTING PTE. LTD. Full time

    Roles & ResponsibilitiesKey Responsibilities: Coordinate the full lifecycle of events from brief to reconciliation. Source venues, negotiate contracts, and manage logistics. Plan and manage event budgets, ensuring financial accuracy and timely reconciliation. Communicate effectively with stakeholders and vendors, ensuring high service quality. Oversee...

  • Mobile tech lead, mobile foundations

    3 weeks ago

    Singapore Airwallex Full time

    About AirwallexAirwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 100,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business...

  • Mobile tech lead, mobile foundations

    1 month ago

    Singapore Airwallex Full time

    About Airwallex Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 100,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business...

  • Project Management Office Coordinator

    3 weeks ago

    Singapore Siemens Mobility Pte Ltd Full time

    Are you interested in a career that combines project management with innovative technology?About Siemens Mobility Pte LtdSiemens Mobility Pte Ltd is a leading provider of innovative mobility solutions, serving the global markets of rail and road-bound transport. Our Rail Infrastructure business supplies cutting-edge products and solutions for Rail...

  • Mobile Advertising Lead

    3 weeks ago

    Singapore NativeX Full time

    NativeX is a leading mobile advertising company seeking an experienced Mobile Advertising Lead to join our team. As a key member of our sales team, you will be responsible for driving revenue growth and expanding our client base in the APAC region.About NativeXWe are a dynamic and innovative company that specializes in mobile advertising solutions. Our team...