Admin & Operation Executive @ Hougang Sheng Hong Family Service Centre
1 month ago
Key Responsibility:
Reports
- Responsible in generating and ensuring the accuracy of all monthly/quarterly and/or annually reports that is required by both internal and external stakeholders
Donations in Kind
- Responsible for managing, planning and distributing of all incoming and outgoing donations to both internal and external parties
- Ensure proper documentations are kept up to date for any kind of donations received
Enquiries, Outreach, Office Management & Projects
- Handling of reception duties and attend to clients when needed
- Screen and manage incoming calls, emails and correspondence, handling or delegating when necessary in a timely manner
- Assist social workers with Community Outreach Programmes from time to time
- Effectively manage the usage of meeting rooms within the centre via the shared calendar.
- Liaise, build and maintain strong relationships with external stakeholders, various agencies and approved third party vendors
- Effectively maintain, track and record all electronic devices issued by the relevant agency are kept up to date and tagged to the respective staff
- Responsible for the annually stock taking of fixed assets at various centres
- Lead and work closely with social workers in the planning and execution of any Special Projects
General Affairs
- Point person for maintenance, mailing, shipping, office supplies, equipment, corporate branding
- Organize office operations and procedures
- Manage contract and price negotiations with external vendors, service providers
- Ensure office efficiency is maintained by carrying out planning and executive of equipment procurement, layouts and office systems
- Assisting in the organizing of promotional events and traditional or digital campaigns and attend them to facilitate to their success
- Prepare and deliver promotional presentations
- Take dictation and minutes of meeting
- Compose and post online contract on the company’s website and social media accounts
Projects
- Performs other duties as assigned, Project management.
Required qualifications and experience:
- Minimum GCE O level or a Diploma in any discipline
- Minimum 2 years of relevant social service experience
- Ability to establish effective working relationship with staff, other agencies and the community
- Ability to multitask and prioritize daily workload
- Organized and detailed oriented
- Excellent knowledge of MS Office
- High level verbal and written communication skills
- Discretion and confidentiality
- Exemplary planning and time management skills
- Willing to learn and grow with the organisation
- Prior Experience in the Charity sector, knowledge in Information Technology/ Marketing and Communications is an advantage
Tell employers what skills you have
Corporate Branding
Ability to Multitask
Communication
Community Outreach
Social Media
Office Management
Information Technology
Marketing
MS Office
Procurement
Project Management
Technology Marketing
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