6 Months Admin Executive #EEF
1 week ago
•Solicit TEP pass application documents for visiting scholars.
•Handle visit arrangements for foreign visitors e.g. air ticket and accommodation bookings.
•Process visitors' reimbursement claims and honorarium.
Event and visit logistics
•Logistics support for large and small-scaled events e.g. staff meetings, conferences and workshops, weekly seminars/colloquia, outreach activities as well as visits hosted by school.
Tasks include:
(i)Create EDM and publicity posters for announcements.
(ii)Handle logistics and payment of events including event venue booking, catering, registration, fees collection, awards and prizes, attendance taking etc.
(iii)Prepare visit programme and coordinate lab visits
Building access and office seat allocation
•Provide advice to staff, students and visitors who requires access to office and lab on risk assessment and safety training clearance SOP, card access application procedures.
•Grant card access within the building.
•Allocate office and desk space for onboarding staff, graduate students and visitors.
•Manage and update office seatings record, handle exit clearance of staff offices/desks and labs including assets.
Procurement & mailing
•Vendor sourcing, purchasing and goods receipt of general office and stationery supplies as well as services for School's need.
•Arrange mailing of business parcels and mails.
Compilation & analysis of statistical data
•Generate and compile school statistical data as and when requested.
•Provide analysis and projection for team lead and school management.
Other ad-hoc duties or projects may be assigned from time to time.
Elsa Fontanne (CEI No. R24124496)
Recruitment Consultant
Contact Number: 67860100
Email Address: elsa@recruitexpress.com.sg
Recruit Express Pte Ltd / EA Licence No: 99C4599
We regret only shortlisted candidates will be contacted
Tell employers what skills you haveAnnouncements
Risk Assessment
Purchasing
Administration
Procurement
Publicity
Team Lead
Administrative Support
Catering
Sourcing
Safety Training
Able To Work Independently
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