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Senior Assistant Manager

4 months ago

Singapore NATIONAL UNIVERSITY OF SINGAPORE Full time
Roles & Responsibilities

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.


We regret that only shortlisted candidates will be notified.


Job Description

This role will provide communications and events support to the newly established Asia Centre for Health Security. Working under the direction of the Vice Dean (Global Health) and Head, Operations, ACHS, the Communications Manager will be part of the team to support the core duties of the centre.

The incumbent will be involved in increasing the centre's visibility and profile through the set-up of website, creation of videos/podcasts, maintenance of social media accounts. They will also be responsible for providing organisational and operational support in the development and execution of events, including public lectures and seminar, webinars, short courses, workshops, symposiums, policy roundtable discussions and fellowships.


Duties & Responsibilities
• Increase visibility and profile of the centre, by crafting and designing strategic communications, including collateral design and marketing content, collation of reports/case studies, creation and maintaining of the centre's social media accounts, videos/podcasts and graphics
• Establish and maintain ACHS website
• Support the the organisation and strategic planning of ACHS events and initiatives such as seminars/webinars, conferences, leadership programmes etc
• Assist in the conceptualisation, planning and execution of virtual and in-person events, including but not limited to, identifying suitable venues, booking of accommodation and catering, publicity, negotiation of contracts, RSVP and attendance, venue management, event set-up, and onsite support
• Full suite of administrative and logistic event support, including developing event specific organisational tools such as critical paths, timelines, contact lists, deliverables schedules
• Liaising with sales and marketing staff, crew and volunteers, VIP speakers and suppliers in relation to each event
• Compile post event debrief reports and evaluations
• Work with senior leadership and faculty members to build, cultivate and steward corporate, foundation and government agency relationships
• Manage and supervise third-party service providers and vendors
• Any other work assigned by the Centre Director or Head, Operations

Qualifications

• A degree from a recognised institution
• At least five years of experience working in communications, events, or healthcare setting education and training office
• A self-starter and energetic person with the ability to gracefully manage deadlines, priorities, and multiple projects, with an exceptional attention to detail
• Excellent written and verbal communication skills
• Strong analytic, strategic thinking, and planning skills
• Able to work independently, adept at problem solving, and ability to take initiative and manage assignments from conceptualisation to completion, especially when managing multiple projects with conflicting time frames
• Ability and willingness to work long hours or over weekends leading up to events, as appropriate and required
• Strong computer skills (MS Word, Excel and PowerPoint). Design software skills in video editing and adobe would be at an advantage
• Strong interpersonal and negotiation skills, and ability to interact effectively with all levels of associates, including senior leadership with tact and appropriate gravitas
• Strong track record of program coordination, including budget monitoring and project management


Tell employers what skills you have

Strategic Planning
Venue Management
Social Media
Healthcare
Problem Solving
Attention to Detail
Publicity
Video Editing
Catering
Able To Work Independently