Admin & HR Executive

1 month ago

Singapore RELATIONSHIP STUDIO PTE. LTD. Full time
Roles & Responsibilities

About Us

We are a Training Provider who goes beyond the books and traditional theories to discover your strengths, blind spots and needs, coach you on managing the sensitivity in every relationship, and recommend what works best – helping you achieve a high self-mastery level of self-awareness and personality integration. We also access your motivations, priorities and goals to ensure that you are in the right frame of mind to achieve your goals ethically.

An overview of our company:

  • We work and play hard
  • We are passionate about making an impact in other people's lives
  • We have been through challenges in life and have overcome them
  • We have owned up to our mistakes and strive to never repeat them
  • We thrash things out instead of sweeping them under the carpet


Admin and HR Executive Position

We are looking for an Administrator and HR Executive to support our training and HR functions. The candidate will be responsible for communicating with participants and training team and assist to ensure the smooth running of on-site admin support and HR administration.

In this role, the candidate should combine a strong attention to detail with an ability to multi-task and work under pressure. The candidate should also be a reliable problem-solver with strong project management skills.

Other desirable traits:

  • Curious and interested in people
  • Thinking about improving your life during your free time
  • Love trying new things
  • Accountable and able to work well independently
  • Always trying to improve themselves
  • A team player


Job Description

On-site Admin Support

  • Participate in preparation of documents for training programmes
  • Maintain training records (e.g. trainee lists, schedules, attendance sheets, Assessment Reports)
  • Upkeep the cleanliness of the classrooms and ensure they are properly set up
  • Prepare and disseminate material (e.g. instructional notes, feedback forms)
  • Act as a point-of-contact for trainer(s) and participants
  • Handle fees receivable and ensure invoices are paid
  • Resolve issues as they arise onsite
  • Support training activities and report to the management any feedback received from the participants
  • Recommend improvements for the smooth running of on-site processes


Human Resources

  • Manage employee records, including new hire onboarding, terminations, and update employee information in the HR system
  • Assist with recruitment activities, such as posting job ads, scheduling interviews, and conducting reference checks
  • Coordinate and organise employee training sessions and maintain training records
  • Assist with development and implementation of HR policies and procedures
  • Monitor and manage employee time off requests, including sick leave, vacation, and personal days
  • Assist with the preparation of HR-related reports and presentations
  • Respond to employee inquiries regarding HR policies, benefits, and other HR-related matters
  • Maintain compliance with local labor laws and regulations


Requirements

  • Proven experience as a Training Administrator, HR Assistant or similar role
  • Experience in project management
  • Knowledge of office procedures and billing
  • Proficient in MS Office and Google apps; working knowledge of databases and CRM is a plus
  • Excellent organisational and multitasking ability
  • Outstanding communication skills
  • Strong attention to detail

Tell employers what skills you have

CRM
Ability to Multitask
Strong Attention To Detail
Work Well Independently
leave requests
Google Drive
leave management
Administration
Data Entry
Office Administration
Good Communication Skills
HR Policies
Communication Skills
Administrative Support
Team Player
Human Resources
Google Sheets
Scheduling

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