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Office Administrator cum EA

2 months ago

Singapore BE C&I SOLUTIONS HOLDING PTE. LTD. Full time
Roles & Responsibilities

Start Date: January 2025

Location: Singapore

BECIS is a leading Energy as a Service (EaaS) provider to high-quality commercial and industrial customers. With the EaaS model, BECIS develops, constructs, operates and owns distributed energy solutions. This reduces the risk and complexity for our customers whilst achieving their key objectives of sustainability, increased cost efficiency and resilience of their energy infrastructure, all with no requirement for capital investment.

Job description:

The position reports to the Executive Assistant & HR Executive of BE C&I Solutions Holding Pte Ltd. The role will include, but not be limited to, the following key activities and responsibilities:

OfficeOperations/Administration:

  • Manage office budgets, expenses, and vendor relationships to ensure cost-effective operations.
  • Implement and maintain office policies and procedures to optimize operational efficiency.
  • Oversee the smooth day-to-day operations of the office, including maintaining office/pantry supplies, equipment, and facilities.
  • Manage visa, travel insurance, hotel transportation for employees & visitors.
  • Support IT for setting up Laptop.
  • Liaise with HR /marketing / communications team to prepare newsletters monthly.
  • Collaborate with teams to organize and execute events, meetings, and conferences
Executive Support:
  • Manage professional & personal calendars and reminders to ensure efficient use of time.
  • Collaborate with cross-functional teams to support projects and initiatives as needed.
  • Provide administrative assistance including scheduling meetings, managing calendars, expenses, and coordinating travel arrangements.
  • Prepare reports and organize materials for presentations, and meetings.
  • Handle incoming correspondence, phone calls, and emails, responding or redirecting as appropriate.
  • Any other tasks that may be assigned by Management from time to time. Collaborate with teams to organize and execute events, meetings, and conferences.
  • Handling Confidential Matters and Private Information:
  • Handle confidential and sensitive information with the utmost discretion and professionalism.
  • Maintain a high level of integrity and ethical conduct in all interactions and transactions.

Handling Confidential Matters and Private Information:

  • Handle confidential and sensitive information with the utmost discretion and professionalism.
  • Maintain a high level of integrity and ethical conduct in all interactions and transactions.

Experience: Minimum 3 years of experience


Application

If you have the desire to be part of a team, then please send your CV and cover letter, clearly stating the job/ role you are applying for to hr@be-cis.com.


As a job applicant, your personal data will be collected and used by us, and we may disclose your personal data to third parties where necessary for the following purposes:

  1. assessing and evaluating your suitability for employment in any current or prospective position within the organisation; and
  2. verifying your identity and the accuracy of your personal details and other information provided.

By submitting your application to us, you consent to the collection, use and disclosure of your personal data, and such consent will remain valid until such time it is being withdrawn by you in writing.


Tell employers what skills you have

Outlook
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Arranging
Administration
Office Administration
Attention to Detail
Time Management
Communication Skills
Administrative Support
Team Player
Microsoft Word
Scheduling
Able To Work Independently