Admin Associate or Exec Assistant
2 weeks ago
To provide administrative and logistical support to the YIT Programme, and be responsible for timely data collations and quarterly report submissions.
He/She organises the logistics &/or resources to ensure the smooth running of YIT services. The coordinator may also be involved in coordinating YIT activities and events, where required.
The major responsibilities of this position include, but are not limited to:
Administration & Operation:
· In-charge of timely data collation and quarterly report submission, as well as generate reports, in accordance to the YIT programme.
· Store and maintain data and documents, in accordance to the YIT programme requirement, as well as the prevailing personal data protection and security guidelines.
· Coordinate the team training schedule, in consultation with the Team Lead and Senior Counsellors.
· Provide administrative or logistical support to the team in running client-related support and/or other YIT activities.
· Provide timely and accurate update of data and statistics and close co-ordination with Finance Department for submission of periodical programme's reports to Funders.
· Manage database of programmes
· Maintain all administrative files and documents of the programmes.
· Work closely with Finance Department on submission of Purchase requisition and related.
Others:
· Prepare the necessary resource material to be provided to clients and caregivers.
· Perform other duties as assigned by the Team Lead or Manager of the Programme.
Qualifications:
· NITEC or Diploma or Certificate in any profession
· Entry level or 1 to 2 years' work experience in an administrative or service role.
· Proficient in Microsoft Office software e.g. excel, words, PowerPoint is required.
· Ability to multitask and prioritize daily workload independently.
· Attention to detail and problem-solving skills.
· Good Interpersonal and Communication Skills
· Able to work under pressure
Tell employers what skills you haveAbility to Multitask
Microsoft Office
Team Training
Administration
Data Entry
PowerPoint
Attention to Detail
Written Skills
Communication Skills
Team Lead
Office Software
Administrative Support
Statistics
Telecommunication Services
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