Office Executive

2 weeks ago


Singapore DIRECT SEARCH ASIA PTE. LTD. Full time
Roles & Responsibilities

Responsibilities:

  • Reports to Assistant Office Manager and is part of the Admin team
  • In charge of day-to-day admin duties for office management and ensuring smooth operations of the office.
  • Prepare and process the payment of administrative related invoices and property management expense tracking.
  • Liaison with tenants/contractors for facility/property management.
  • Tracking and updating maintenance contracts
  • Involve in organizing company activities, team-building activities and corporate functions.
  • Assist with purchasing office-related and pantry supplies.
  • Source/review / administer company transportation leasing agreements.
  • Review/administer corporate mobile phones and bills.
  • Arrange for utilities and cable/internet connection for management.
  • Assist in travel arrangements for corporate office staff as required.
  • Provide assistance and support when the Receptionist is not on duty.
  • Involved in all property related projects.
  • Assist in taking minutes for essential meetings.
  • Other duties assigned by Office Manager.

JOB REQUIREMENTS

  • Diploma in Business Administrative or experience in similar field
  • Minimum 1-2 years of related experience
  • Excellent communication and writing skills to communicate with Stakeholders/external parties.
  • Good Computer skills MS Office; Word, Excel & PowerPoint
  • Highly detail-oriented with good organizational skills.
Tell employers what skills you have

Front Office
Microsoft Office
Lighting
Property Management
Travel Arrangements
Property
Purchasing
Office Management
MS Office
PowerPoint
Transportation
Administrative Support
Excel
Shipping
Writing Skills
Workplace Safety and Health

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