Management Support Executive
1 month ago
Responsibilities:
- Coordination: Coordinating various administrative duties, including but not limited to minutes taking, invoicing, data entries, document management, and overseeing goods flow.
- Office Operations: Assisting with day-to-day office operations, ensuring smooth check-in/out processes, and managing room transfers.
- Liaison: Liaising with departments such as Marketing and Procurement on residents’ matters, service requests, and purchase orders.
- Compliance: Ensuring that the dormitory complies with all relevant regulations and standards, including health, safety, and fire safety regulations.
- Inventory Management: Keeping track of supplies and equipment, and ensuring that inventory levels are maintained.
- Resident Support: Assisting residents with their needs and addressing any complaints or concerns they may have.
- Maintenance: Conducting regular checks on the dormitory facilities to ensure they are in good condition and addressing any maintenance issues promptly.
- Data Management: Key liaison with the Marketing Team on all residents’ data, room allocation for new residents and ensuring prompt update on the residents’ data on check-ins, check-outs, replacements and transfers.
- Data Reporting: Ensure timely reporting of residents’ data to relevant stakeholders and the Management.
- Accounts Payable: Handling accounts payable functions and managing invoices. Facilitate billing to clients on resident-related matters such as infringements, additional appliances and maintenance in rooms.
- Health and Safety: Implementing and monitoring health and safety protocols to ensure a safe living environment for residents.
- Training and Development: Participating in training programmes to develop management skills and knowledge of dormitory operations.
- Event Management: Assisting the organisation and facilitation of social and educational events to encourage resident engagement.
- Any other tasks or duties as assigned by the Supervisor/Management.
Requirements:
- Degree or minimum Diploma
- Proficient in English (spoken and written)
- Good computer literacy and proficient in Microsoft Office applications
- Good organizational skills and meticulous
- Good communication skill
- Able to multi-task and work in fast-paced environment
Work Location:
Changi East
Tell employers what skills you have
Fire Safety
Document Management
Management Skills
Accounts Payable
Able To Multitask
Microsoft Office
Inventory
Data Management
Invoicing
Event Management
Procurement
Inventory Management
Facilitation
Computer Literacy
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