Executive/Senior Executive/Assistant Manager
2 months ago
Interested applicants are invited to apply directly at the NUS Career Portal.
Your application will be processed only if you apply via NUS Career Portal.
We regret that only shortlisted candidates will be notified.
The incumbent will provide administrative support to the Undergraduate Studies Section in the Dean's Office, Faculty of Science. Duties and responsibilities include, but are not limited to the following -
1) Faculty Co-ordinator for Study Abroad Programmes (SAP)
- Plan, manage and coordinate SAP which covers university-wide and faculty-level global partnership with overseas universities.
- Work closely with Global Relations Office (GRO) on the student exchange programme (SEP) allocation and student placement.
- Manage the administrative processes that include student recruitment, selection interview, pre-departure briefings, module mapping and credit transfer for outgoing students in all SAP.
- The range of programmes that the team handles include the following: Student Exchange Programmes (SEP), French Double Degree Programme, Global Classroom, Summer/Winter Programmes, Global Science Summer Programmes, Incoming/Outgoing Summer Undergraduate Research Opportunities Programme in Science (UROPS), Non-graduating, non-exchange programmes, Financial Assistance Schemes (e.g., NUS Awards for Study Abroad, Science Student Overseas Exposure Fund)
2) Student support for outbound and inbound students
- Handle student enquiries/appeals efficiently.
- For inbound students, to also assist in the logistics required (e.g., accommodation).
3) Publicity
- Manage the Faculty's SAP publicity materials
- Update collaterals, website, student portal etc to ensure information is accurate and timely.
4) Others
- Coordinate and answer enquiries (counter, telephone, email) from students and the public.
- Take minutes for Undergraduate Studies/Student Life meetings.
- Provide assistance at University/Faculty level events such as Open House, Freshmen Orientation Briefing, and Commencement.
- Any other duties as assigned by the Vice Dean.
- Degree holder with a positive learning attitude.
- Proficient in Microsoft applications.
- Ability to work under pressure and multi-task in a fast-paced environment with multiple timelines and demands.
- Ability to exercise tact and discretion in handling sensitive and confidential information.
- Possess effective oral and written communication skills.
- Mature, independent, adaptive and meticulous.
- A team player with the ability to interact well with all levels of stakeholders.
- Willing and able to do overseas travel to partner universities
- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.
- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.
Tell employers what skills you have
Adaptive
Ability To Work Under Pressure
Classroom
mature
French
Publicity
Administrative Support
Team Player
Work in a Fast Paced Environment
Mapping
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