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Senior Executive, Administrative Support

1 month ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
The role will provide administrative and secretarial support to the Nanyang Business College's management team; and offices of the Deputy Dean, Associate Dean (Faculty) and Corporate Services.

Job Description

Administrative Support
  • Provide support for projects, events and college-wide initiatives.
  • Assist with internal and external stakeholder coordination and communication.
  • Coordinate faculty recruitment, special projects and new initiatives.
  • Provide support for faculty matters such as faculty data, recruitment, promotion and tenure.
  • Provide support to the College's administrative functions and services with a focus on process, documentation and record management.
  • Create, synthesise and maintain data and information to facilitate planning, evaluation and reporting.
  • Undertake other related duties as required from time to time.


Secretarial Support
  • Coordinate meetings and appointments.
  • Provide logistical support for meetings, events and classes.
  • Prepare agendas and minutes of meetings, presentation materials and reports.
  • Attend to correspondences and administrative inquiries in role-based account.
  • Schedule and organize travels and make travel booking arrangements.


REQUIREMENTS:
  • Diploma or degree with minimum 2 years' of working experience in an administrative role
  • Relevant working experience in education sector will be advantageous
  • Strong service-orientation with excellent client-facing and internal communication skills
  • Good written and verbal communication skills
  • Solid organizational skills including attention to detail and multitasking skills
  • Excellent time management, able to prioritize and work under tight deadlines
  • Able to work independently and collaborate with others as a team
  • Good IT skills, tech-savvy
  • Good project management and quantitative skills
  • Advanced knowledge in Microsoft Office Suite such as Word, Excel and Powerpoint


Hiring Institution: NTU

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