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Assistant Building and Facilities Manager

4 weeks ago

Singapore PREMIUM AUTOMOBILES PTE LTD Full time
Roles & Responsibilities

Job Description

Assist to assure the effective functioning of buildings and facilities including general upkeep and maintenance of building sites to ensure the highest standard of aesthetic and sustenance

• Ensure prompt and good services delivered, provide prompt rectification to remedy any service delivery deficiencies identified

• Do employ best practices, in the role of Buildings and Facilities personnel

• Be responsible to:

- develop and implement a facility management program including preventive maintenance and life-cycle requirements related with air-conditioning, temperature-control equipment, mechanical ventilation, fire safety, electrical, CCTV, building automation, lifts and escalators as well as building and structural maintenance, etc

- conduct and document regular facilities inspections

- ensure compliance with health and safety standards and industry codes

- allocate and manage facility space for maximum efficiency

- co-ordinate intra-office moves

- supervise maintenance and repair of facilities and equipment

- oversee facility refurbishment and renovations

- plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking

- implement best practice processes to increase efficiency

- obtain quotations and tenders from vendors and suppliers

- calculate and compare costs for goods and services to maximize cost-effectiveness

- negotiate contracts to optimize delivery and cost-saving

- co-ordinate and monitor activities of contract suppliers

- manage contractor and vendor relationships

- manage and review service contracts to ensure facility management needs are being met

- ensure delivery schedules, quantity and quality criteria are met

- check completed work by contractors and vendors

- advise on and monitor energy efficiency

- oversee environmental health and safety

- assure security of the facilities

- respond to facilities and equipment alarms and system failures

- provide prompt response to requests and issues from facility occupants

- liaise with agencies and to be responsible in authority submissions, and obtaining necessary certificates

- maintain general administrative records of all building plans, blueprints, etc.

• Adopt knowledge to put in place a process of continuous professional development

• Review and propose correction processes as and when necessary

• Review performance and/or processes periodically

• Maintain harmonious relation with other divisions / departments

• Be self-motivated to enhance productivity

and perform other tasks as assigned by the superior / Management.

Job Requirements

  • Required experience: Minimum 5-8 years in related field
  • Education: Diploma or bachelor's degree in Facilities Management, Facilities Engineering or related qualification such as project management, business management or construction management
  • Well-versed in working knowledge of principles and practices of project management, administration, electrical & mechanical systems, procurement & contracts, health, safety & environmental regulations, construction, maintenance & all facets of facility operations
  • Good interpersonal and communication skills, good teamwork and learning capability

Tell employers what skills you have

Fire Safety
Vendor Relationships
Preventive Maintenance
Microsoft Office
Construction Management
Construction
Mechanical Ventilation
Interpersonal Skills
Supervisory Skills
Electrical
Building Services
Project Planning
Environmental Health
Procurement
Compliance
Project Management
Team Player
Refurbishing
Facilities Management

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