Executive Assistant
1 week ago
Job Summary
The Executive Assistant & Finance Support reports to the Chief Financial Executive (CFE) for the Asia Pacific (AP), Europe & Middle East (EME) region, and is responsible for providing quality and efficient administrative assistance. This position also supports the whole AP and EME Finance & Accounting Organization.
Core Work Activities
Personal Assistant Duties:
· Provide comprehensive secretarial support, including managing calendars, scheduling meetings, and organizing appointments and engagements across different time zones (Asia, US and EME). Proactive in avoiding conflicts and findings suitable solutions.
· Proactively anticipate CFE needs and assist in ad-hoc tasks to facilitate efficient operations.
· Act as a liaison between the CFE and other stakeholders, conveying instructions and ensuring effective communication.
· Maintain confidentiality and handle sensitive information with discretion and professionalism.
Administrative, Event Planning and Travel Management
· Organize offsite regional AP & EME conference
· Organize both local/regional offsite team meetings/team building events within allocated budget
· Arrange and coordinate complex travel arrangements, including visa processing and accommodations. Prepare detailed meeting/ travel agenda and schedule meetings in advance of each trip
· Partner with travel agent ensuring accurate itinerary and billing
· Assist with general administration and clerical duties.
Compliance and Finance related support:
· Assist with annual review of SOPs for yearly audit
· Assist in preparation of power point slides for townhall, meetings and presentation
· Assist on monthly reporting and analysis
· Ensure SOPs and contents in Finance SharePoint are updated
· Gatekeeper for signing of documents, ensuring proper review process is followed
· Co-ordinate with various team for all required documents and agreements to be signed on a timely basis
Candidate Profile:
· Minimum Diploma. General Degree preferably in business, finance or accounting.
· 5-8 years relevant working experience.
· Finance and Accounting knowledge and experience is a plus.
· Able to work independently, set/adjust priorities effectively in a fast-paced environment.
· Possess good interpersonal, organizational, and problem-solving skills.
· Ability to learn quickly, multitask effectively and prioritize tasks under pressure.
· High level of professionalism, discretion, and confidentiality are a must.
· Excellent (written and verbal) communication skills.
· Attention to detail; sound judgment and use of discretion; diligence, dependability, and strong work ethic and sense of responsibility.
· Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
· Flexible and able to work between three different time zone
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
Tell employers what skills you have
Microsoft Office
Microsoft Excel
Travel Arrangements
finance reports
Administration
Event Planning
SharePoint
Accounting
Compliance
Attention to Detail
Pressure
Communication Skills
Administrative Support
Finance
Team Player
Travel Management
Scheduling
Audit
Ability To Learn
Able To Work Independently
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