Senior/ Executive Assistant, Pharmacy(7830)

1 week ago


Singapore NATIONAL UNIVERSITY HEALTH SYSTEM PTE. LTD. Full time
Roles & Responsibilities

Job Purpose

  • The Executive Assistant/ Senior Executive Assistant is to provide the main administrative support for assigned Pharmacy Admin department.

Duties and Responsibilities

  1. Primary Responsibilities and Duties (80%)
  • Manages schedule for HOD
  • Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
  • Coordinate department meetings and team building events
  • Facilitate on-boarding of new staff; raising system and tap card accesses, coordinate on-board process, follow up issues with HR (if any)
  • Collate and update relevant data/workload required by the department for purposes of cost management and improvement.
  • Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
  • Handles claims for the department (for subvention or external grants etc)
  • Reconcile dropped charge reports for assigned jobs, if any.
  • Assist in audit reviews (internal/external) by providing requested documents to relevant auditors
  • Handles procurement-related documentations (i.e. Purchase Requests, Sourcing Requests, Approval To Procure papers etc.)
  • Record and produce meeting minutes
  1. Secondary Responsibilities and Duties (20%)
  • Collect and despatch documents from/to areas within hospital premises.
  • Requisite, control and maintain good utilisation of office supplies in the department.
  • Manage gift packs for storage and distribution.
  • Perform any other duties assigned by supervisor.

Job Specification

  • Diploma in healthcare-related/management courses (preferred)
  • Minimum 2 years of experience in clerical and administrative duties.
  • A good understanding of accounting and figures.
  • Good computer skills in Word, Excel and Power Point and SAP system
  • Critical thinking and problem-solving ability
  • Adaptable and able to work independently

If the role sounds interesting to you, please contact 'careers_alexandra@nuhs.edu.sg' to understand more on the role. Please indicate the position that you are interested in the subject heading.

Tell employers what skills you have

Cost Management
Critical Thinking
Adaptable
SAP
Accounting
Grants
Team Building
Administrative Support
Excel
Requisition
Catering
Sourcing
Audit
Able To Work Independently
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