Accounts Receivable Executive

1 month ago


Singapore SENGKANG TRADING ENTERPRISE Full time
Roles & Responsibilities

Position Overview:

We are seeking an organized and detail-oriented Accounts Receivable Executive to manage and oversee the timely collection of outstanding invoices and payments. The successful candidate will play a key role in ensuring that the company’s cash flow remains steady by efficiently managing the accounts receivable process, including invoicing, collections, and follow-ups.


Key Responsibilities:


1. Invoice Management:

- Generate and issue invoices to customers based on contracts or agreements.

- Ensure that invoices are accurate and reflect the correct terms and pricing.

- Maintain accurate records of all invoicing activities.


2. Payment Collection:

- Monitor outstanding accounts and follow up on overdue payments via phone, email, or written communication.

- Collaborate with customers to resolve payment disputes or discrepancies in a professional manner.

- Record payments received and allocate them appropriately in the accounting system.


3. Accounts Reconciliation:

- Reconcile customer accounts to ensure accurate records of outstanding balances.

- Prepare aging reports and analyze account status to identify potential collection issues.

- Work with other departments, such as sales or customer service, to resolve account discrepancies.


4. Credit Control:

- Monitor and manage customer credit limits, ensuring adherence to company credit policies.

- Assess risk and recommend changes to credit terms for high-risk customers.

- Provide timely updates to management regarding the status of customer accounts and credit limits.


5. Reporting and Documentation:

- Prepare daily, weekly, or monthly reports on accounts receivable status, including outstanding balances, aging reports, and collections performance.

- Assist in month-end and year-end closing procedures as required.

- Maintain and update accurate records of all communication with customers regarding payments.


6. Collaboration:

- Work closely with internal teams such as Sales, Customer Service, and Finance to ensure smooth processing of invoices and collections.

- Provide excellent customer service and maintain professional relationships with clients while ensuring prompt payment.


7. Compliance:

- Ensure compliance with company policies and relevant accounting regulations.

- Assist with audits or internal reviews as needed, providing accurate and timely information regarding accounts receivable.


Skills & Qualifications:


- Education:

- Bachelor's degree or Diploma in Accounting, Finance, Business Administration, or a related field preferred.

- Experience:

- 2-4 years of experience in accounts receivable, credit control, or a related finance role.

- Prior experience working with accounting software (e.g. D365, etc.) is an advantage.


- Skills:

- Strong knowledge of accounting principles and practices.

- Excellent organizational and time-management skills with a keen attention to detail.

- Ability to analyze and resolve payment discrepancies.

- Proficiency in MS Excel and other office tools (Word, Outlook, etc.).

- Strong communication skills (both written and verbal) with the ability to deal effectively with customers and internal stakeholders.

- Problem-solving skills and the ability to work under pressure to meet deadlines.


Tell employers what skills you have

Outlook
Service Orientation
Invoicing
Administration
Written Communication
Accounting System
Accounts Receivable
Accounting
Attention to Detail
Audits
Customer Service
Cash Flow
Customer Orientation

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