Production Coordinator

4 weeks ago


Singapore ARTS HOUSE LTD. Full time
Roles & Responsibilities

Job Purpose

To co-ordinate production and technical services/activities of the Centre within corporate policies and guidelines with the objective of creating a world-class arts centre with efficient and effective backstage operations.


Duties and Responsibilities


1.Client Liaison for department

  • Acts as a Liaison with clients on technical and staffing needs, co-ordinates and schedules production and technical activities of the venue. Also acts as a liaison with front-of-house staff for performances. Interprets and communicates technical plans and needs to relevant technical departments and input into venue management system.
  • Provide client (both internal and external) with estimated production costs on a timely basis and revise as needed. Complete invoices and work orders and verify costs on completion of the event.

2.Policies and procedures for division

  • To assist in developing and implementing policies and standard operating procedures for the department.

3.Production and technical activities

  • To coordinate production and technical activities of the venues to ensure efficient backstage operations through effective scheduling of resources.
  • To advise clients (both internal and external) when appropriate on possible ways to improve the production values of the show within the parameters established.
  • To help maintain the production values and/or standards as established by the Technical and Production Department.

4.Production database

  • To share and maintain contacts of creative and other backstage resources and suppliers.

5.Rostering of staff and work schedules

  • To provide production schedules and manpower based on the show/event technical requirements via EBMS. Hire and supervise casual stage managers and other casual/contract staff as required. To assist Technical & Production Manager in deploying and managing technical staff effectively.

6.Occupational Health and Safety

  • Ensures that a safe working environment is maintained in all stage and, backstage areas always.
  • Ensures that technical crew and backstage visiting personnel are always in proper PPE.
  • To conduct regular safety inspections.

7.Ancillary functions

  • To coordinate and event manage ancillary venues or events.
  • Assist in technical induction training courses.

8.To carry out and assume any other duties and responsibilities as and when assigned by senior

management.


Requirements


1.Educational qualifications


A tertiary qualification from a recognized institution in Technical Theatre, stage management, or equivalent professional experience in Technical Theatre


2.Experience


Minimum 3-year experience in the Technical Theatre / Live Entertainment industry or similar/ related field or trade


3.Specific skills required

  • Training in First Aid and Fire Safety/Fire Fighting is an advantage.
  • Basic knowledge in stage craft, stage lighting and stage audio.
  • General people management skills and ability to work as part of a team is important. Skill in quality customer service is essential together with good communication skills as well as strong interpersonal skills. Knowledge of accounting is also an asset.
  • Knowledge of the arts industry in general and theatre technical production procedures is also crucial.
  • Ability to interpret and communicate ideas and information effectively.
  • Fluent in written and spoken English, other languages are considered an advantage.
  • Dedication to delivering a high-degree of customer service.
  • Ability to take a proactive, methodical approach to problem-solving.
  • Willingness to work within a team and accept direction is essential.
  • Openness to ongoing training and professional development both with-in and beyond one’s area of expertise.
  • Willingness to conduct training for other Production Personnel.
  • Broadmindedness in terms of willingness to work in the performing arts

*Do note that this is a 2-year contract role


Tell employers what skills you have

Venue Management
Technical Production
Stage Lighting
Entertainment
Theatre
Interpersonal Skills
Performing Arts
Festivals
Stage Management
First Aid
Operations Production
Customer Service
Scheduling
Occupational Health
Adaptation
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