Assistant Executive/Executive
5 months ago
NEA is the lead agency for planning for after-death facilities and services in Singapore. You will be part of the Memorial Facilities & Planning Division which oversees the planning of after-death facilities and services in Singapore. You will be providing operations planning and support capability to ensure that the Government after-death facilities are efficiently managed and operated.
[What the role is]
NEA is the lead agency for planning for after-death facilities and services in Singapore. You will be part of the Memorial Facilities & Planning Division which oversees the planning of after-death facilities and services in Singapore. You will be providing operations planning and support capability to ensure that the Government after-death facilities are efficiently managed and operated.
[What you will be working on]
Finance
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Manage accounts payable and accounts receivable including preparation, processing and issuance of invoices.
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Handle journal adjustments, assets management and coordination and submission of finance related returns.
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Track and conduct data analysis of budget and expenditure.
Procurement
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Coordinate with operations team to develop project scopes, draft requirement specifications, plan timelines and prepare documents for procurement e.g., invitation to quote, contract variation and exercise of option.
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Perform procurement activities including calling, evaluation and award of quotations while adhering to the key principles and guidelines of Government Procurement Instruction Manuals.
System
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Liaise with Information Technology Division (ITD) and system vendors to perform User Acceptance Testing (UAT) to ensure that the user requirements are met.
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Prepare service requests for data patching and extraction.
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System and user administrator which includes managing access rights and system downtime
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Track statistics and follow up with external and internal stakeholders.
Administrative Support
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Track assets within the division.
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Provide admin support to the department.
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Perform any ad-hoc tasks as assigned
[What we are looking for]
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At least 1 to 2 years of experience in finance, general accounting and procurement work
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Knowledge in government procurement will be an advantage
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Analytical and meticulous
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Proficient in Microsoft office suite, particularly excel skills. Ability to develop dashboards for monitoring and tracking purposes is an advantage.
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Comfortable to work in a fast-paced environment that would require the ability to manage multiple priorities and stakeholders at the same time
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Good interpersonal skills and enjoy working with both internal and external stakeholders
Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.
As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.
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